Regional Payroll Associate

tendersglobal.net

JOB DESCRIPTION Background Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Center (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), procurement, advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC/HR in Copenhagen has established a legacy as a major Human Resources administration center within the United Nations and is recognized as a center of excellence. The Global Shared Service Center (GSSC) is part of the Bureau for Management Services (BMS).

In the area of Human Resources, the GSSC supports both staff and management in UNDP offices and units, with the full cycle of HR services ranging from recruitment, talent management, learning and development, HR policy and advisory services, benefits and entitlements management, payroll and banking transactions.

Under the guidance and direct supervision of the Payroll Analyst, the Regional Payroll Associate provides payroll services ensuring high quality, accuracy and consistency of work. The Regional Payroll Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Regional Payroll Associate (RPA) works in close collaboration with the UNV Payroll Associate, with the Payroll Finance Unit and International Professional Management Units within OFRM and GPS/GSSC respectively, as well as with the Human Resources (HR) Administrators within Local BES and PSA Administration teams and the Global Payroll Administrators with the Local Payroll team in GSSC and the Local Focal Points and Finance Focal points in the country offices, HR Administrators and Global Payroll Administrators from the HQ offices to exchange information and ensure consistent service delivery.

The Regional Payroll Associate provides payroll services contributing to the overall efficiency in UNDP HR management and success in implementation of operational strategies. Accurate analysis of payroll information provides assurance that the payroll transactions are accurate and reliable.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

1. Ensure timely administration of payroll, banking and disbursement services to all personnel whose payroll is administered in Quantum:

• Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines.
• Liaise with the UNV RPA and Service Contract RPA for issues related to UNV guidelines and entitlements.
• Ensure administration of payroll, banking and disbursement services to all personnel whose payroll is administered in Quantum.
• Provide oversight and monitoring of payroll processes and procedures.
• Provide oversight on payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary.
• Reply to queries and assist in solving issues related to Global Payroll and HR data from HR, Global Payroll administrators within GSSC and in the HQ.
• Provide oversight on Quantum Global Payroll banking setup such as source banks and employee destination banks setup to achieve fluidity of payments.
• Provide oversight and assistance on payroll payments to employees.
• Ensure timely posting of expenditures to the General Ledger for UNDP and partner agencies.
• Conduct training on Quantum Global Payroll to HR and Global Payroll Administrators as required.
• Provide support on HR and Financial policies and procedures related to payroll.
• Contribute to knowledge base, particularly with Country Office specifics, and analyze Country Office Performance.
• Run Payroll Processes e.g. cancellation, recalculation and finalization of payroll.
• Assist in processing agreed separations, extended sick leave and special education grants as required.
• Provide out of hours support and undertake other related tasks as required.

2. Ensure verification and data integrity of the accuracy of the financial transactions posted to the General Ledger:

•  Ensure Global Payroll expenditures are accurately reflected in the General Ledger reconciliation;
•  Provide advice on bank to book issues pertaining to source bank setup.

3. Ensure facilitation of knowledge building and knowledge sharing by focusing on achievement of the following results:

• Organization of training for the CO and HQ staff on HR/payroll.
• Synthesis of lessons learnt and best practices in HR/payroll.
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies

 Core Competencies:

Achieve Results:

• LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

• LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

• LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

• LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

• LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

• LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

• LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Development / Knowledge Facilitation:

• Ability to animate individuals and communities of contributors to participate and share, particularly externally

Business Management / Working with Evidence and Data:

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Business Management / Change Management:

• Ability to prepare, support, and help individuals and teams in designing and implementing organizational change.

Business Management / Digital Awareness and Literacy:

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Business Management / Customer Satisfaction/Client Management:

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests.
• Ability to anticipate client’s upcoming needs and concerns.

HR – Compensation/remuneration   / Payroll Management:

• Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports

HR -Compensation/remuneration /   Managing compensation and benefits:

• Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles.
• Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.

Required Skills and Experience Education:

• Secondary education is required.
• A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
• Specialized certification in Human Resources or Finance Resources Management is an asset.

Experience:

• Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible HR/finance experience at the national or international level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
• Experience using Oracle Cloud/Quantum payroll.
• Good knowledge of Quantum HCM modules is an advantage.
• Knowledge of UN/UNDP human resources policies and rules and regulations is meritorious.

Language Requirements:

• Fluency in the UN language of the duty station is required.
• Working knowledge of other UN language(s) would be an advantage.

Disclaimer Important applicant information

All posts in the GS categories are subject to local recruitment.

Only short-listed candidates will be notified.

Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. UNDP in UN City Copenhagen supports a smoke-free workplace.

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