Executive Assistant

Found in: beBee S DK - 3 weeks ago

Hellerup, Denmark Novo Holdings AS Full time

We are looking for an Executive Assistant to join our Principal Investments team as parental leave cover till Summer 2025. Principal Investments is the largest investment department in Novo Holdings and focuses on large, life science companies.  

 

As Executive Assistant, you will be supporting three Senior Partners and play a pivotal role in coordinating, supporting, and planning of complex calendars and client activities.  

Novo Holdings is a world-leading lifescience investor, driven by the purpose of improving people’s health and the sustainability of society and the planet. Since 1999 we have been investing to promote groundbreaking solutions in healthcare and bio-sustainability while generating attractive returns that advance the Novo Nordisk Foundation’s grant-giving activities - supporting scientific, humanitarian, and social causes. As of November 2023, Novo Holdings had total assets of EUR 150 billion.  

Requirements

Support our team, while proactively contributing to the culture  

Your key task will be to proactively handle three Senior Partners’ complex calendars of appointments. Further, you will contribute to building a well-functioning department and team spirit.  

In this role your responsibility will be: 

Proactively handle three Senior Partners’ complex calendars of appointments, incl. review and prepare short term and long term. Ensure that the Senior Partners are well prepared with all materials and pre-read timely ahead of meetings. Analytically and proactively manage time and handle changes.  Coordinate travels and conference attendance from A to Z.  Ensure that the Senior Partners are well prepared with all materials ahead of travel, meetings, and events. Be available as an emergency lifeline to support and handle travel changes.  Coordinate and plan activities in Novo Holdings and in Principal Investments (e.g., inspiring team off-sites and social events in Denmark and abroad).   Participate in the internal cross departmental EA network in Novo Holdings and contribute to knowledge sharing and smooth collaboration.   Support in the organisational annual cycle processes (Novo Insights process, Engagement Survey, etc.).   Run ad hoc tasks and projects. Ensure consistently high-quality work in all deliverables and work products.   Ad hoc administrative tasks, incl. expense management. 

Additionally, you will contribute to team development and team spirit by being that special “cultural and social glue” and the initiator that helps hold a team together.  

As Executive Assistant you will be part of our cross-departmental EA network, where we share knowledge and experiences from diverse backgrounds, providing a great platform for knowledge sharing and development, helping and support each other and optimizing ways of working across Novo Holdings.  

About you 

We are looking for a person with a strong motivation for the Executive Assistant tasks. You have a minimum of five years of relevant experience as EA/PA or Team Coordinator, preferably from professional services, financial institutions, or the investment environment. We imagine that you have: 

Minimum five years of proven experience as an EA/PA/supporting executive level individuals in large professional organizations.   Ideally, experience from a professional services company (consulting, banking, or law firm) or from financial institutions, or the investment environment.  Stellar references and a proven track record of high performance.  Strong presence and a confident and accommodating personality.  Fluency in English, verbally and written.   Highly proficient in applying IT tools in daily tasks and operations.   A recent track record of effectively using Microsoft Office 365. 

Further, we expect your personal qualifications to be:  

You make sure to know the Senior Partners' objectives, goals, deadlines and deliverables daily, weekly, monthly and quarterly. You proactively follow through behind the scenes in furtherance of these.  Able to grasp the big picture and yet track operational detail and overview. You learn this from always proactively communicating and asking questions to resolve open issues. You fill the gaps, and you can quickly re-prioritise tasks, when needed.  A positive team player, flexible, resourceful and efficient, with a high level of integrity. You proactively seek opportunities to help others, and you are committed to making your colleagues successful - you contribute actively to the positive workplace culture and build strong networks.  You have a sense of urgency and attention to detail and a demonstrated ability to handle highly sensitive and confidential information with discretion.  You possess intelligent and intellectual curiosity in learning about the work of the organization.  You reflect values, culture and brand - at all levels, internally and externally. You make a strong positive impression on key contacts. You ensure everything gets done on time. 

Benefits

What we offer you 

Being an Executive Assistant in Principal Investments, you will have the opportunity to work in a dynamic and fast-paced environment with highly talented individuals. Novo Holdings values collaboration and teamwork, and as an Executive Assistant, you will have the opportunity to work closely with other professionals from various departments, nationalities, and backgrounds.  

Novo Holdings is an international company with a diverse workforce, and as an Executive Assistant, you will have the opportunity to work with and learn from colleagues from different cultures and backgrounds. 

Overall, working in Novo Holdings offers a challenging and rewarding opportunity to be part of a dynamic and innovative organization that is making a difference in the world. 

Working at Novo Holdings 

Our work environment is driven by purpose and values, and we strive to be recognised by our stakeholders and people as an exceptional enterprise. 

We employ more than 150 professionals from various nationalities and backgrounds, all sharing the same goal: To generate attractive long-term returns on the assets of the Novo Nordisk Foundation. Our investment teams are spread across offices in San Francisco, Boston, London, Singapore, and Shanghai - our headquarters is located just north of Copenhagen in Hellerup. 

How to apply 

For more information, please contact Caroline Boisen Bundgaard on mail: CBB@novo.dk.    

We encourage you to send your CV and application as soon as possible or no later than March 11, 2024. We will conduct interviews on an ongoing basis.   

To apply, please send CV, and educational transcripts by clicking on the “Apply” button. 

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