Project Procurement Coordinator

Description :

As the Project Procurement Coordinator, you will report to PGGA HUB Europe SCM Manager.
You will be responsible for complex support to our local Sales and Project Teams in line with tender sourcing strategy based on the sourcing related conditions of the client´s tender specification and for facilitating it’s adoption by all parties during tender process.

Location could be one of our Italian, Spanish, Danish or Portuguese offices.

Field of Activity:

You will be responsible for planning, executing, and reporting project sourcing performance, define Project Procurement Rules, establish Project Procurement Plan, Project Logistics Plan, and oversee Order Placement Deliveries for timely execution and costs for the area of services. Special attention to be given to transport and logistics and coordination with other SCM team members.

You will be involved in projects of varying size and scope. Our customers perform their businesses in various fields, which means that the technology used also varies.

Other tasks include Supplier base development and risk management, Supplier Qualification, Supplier Quality Issues, Claim Management, Supplier Performance Evaluation, monitoring and forecasting of cost reduction (CR, CA, TCI) and spend.

Tender Projects

Supporting tender in issuing the project budget and time schedule by providing timely and accurately input from suppliers´ quotations incl. provision/ commitment of anticipated qualified improvement potentials

Special attention to be given to price validity and lead times to better manage the risks coming from unpredictable and very volatile supply chain

Actively lead the negotiation with selected suppliers with prime focus on cost and quality improvements / apply digital sourcing solutions (E-auction) where applicable

Actively participate in the kick-off and tender progress meetings for selected target projects

Identification of sourcing related opportunities and critical conditions of the client´s tender specification

Issue the project related SS (sourcing strategy) on the overall tender strategy, identified sourcing related opportunities and critical project conditions

Communicate the SS to the local tender team and involve Local SCM Manager and HUB SCM if needed.

Ensure that RfQ’s are issued in compliance with tender specific terms & conditions

Ensure that suppliers/ subcontractors considered in HE´s tender to the client are qualified. If necessary, ensure adequate qualification measures 

Issue ånd maintain the tender specific list of vendors (subcontractors) to be used in our bid to the client

Ensuring that supplier quotations remain valid until final placement of Purchase Order or until confirmation of tender project has been lost

Provide required support for Risk Reviews

Execution Projects:

Actively participate in project kick-off- and -progress meetings during execution phase of the project

first point of contact for overall sourcing-/ supplier related topics towards the project execution team and coordination with the Strategic Sourcing-/ Purchasing team during entire execution period of the project

activate and coordinate expediting activities if and when required

Identification of sourcing related opportunities and critical conditions of the client´s contract

Continuously identify improvement opportunities and ensure the implementation within respective countries including proper reflection in ERP systems

Provide adequate support/inputs to the Project Procurement Plan based on the deliverables from tender phase (such as Sourcing Strategy, suppliers quotations), overall project strategy, identified sourcing related opportunities and critical project conditions

Ensure that purchase orders are placed in compliance with the specification of the respective project to Qualified suppliers only

involve HUB SCM Manager for critical execution problems with regional/ global preferred suppliers

monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations

Reporting

Actively contribute to the consolidation of the data within IT 2884 unit and consequent reporting in required format and structure – main focus on spend, CR, CA, TCI, OTD etc

Actively review spend and CR data and provide final monthly confirmation to HUB SCM Manager

Knowledge, Skills, Experience:

Masters or bachelor degree in an engineering discipline or business administration or any other qualification that is deemed suitable for the role e.g. degree, etc

Good Italian both written and spoken (advantage not a must)

Good English both written and spoken

Minimum 3 years of professional experience in a project environment

Minimum 3 years of professional experience in a supply chain function

Minimum 2 years experience in procurement of tailored equipment

Good knowledge of processes in industrial turnkey contracts

Strength in commercial/legal aspects of purchasing

Excellent communication & proven negotiation skills

Drive to continuously create results and innovative solutions

Skilled communicator who can interface with numerous external and internal parties at different levels in a project environment

If you are interested in this offer, please send us your CV also in English language.