Corporate Governance Administrator
3 weeks ago
Are you ready to unleash your exceptional administrative skills and experience to effectively drive and lead secretarial functions? Does the idea of orchestrating successful meetings with precision and ensuring seamless follow-up excite you? Are you motivated by the prospect of streamlining repetitive processes and executing them with utmost precision, all while adding value to everyone involved?
The position
We are looking for a structured and flexible Corporate Governance Administrator to drive our endeavours in ensuring that our Site Coordination Forums (SCF) and Housing Associations (HOA) at Novo Nordisk are efficiently managed. SCF is a decision-making forum for planning of activities and new initiatives within buildings and physical structures that spans across different organisation within Novo Nordisk. Whereas the HOA is a decision-making forum that operate across Novo Nordisk and Novonesis. As Corporate Governance Administrator, you will be responsible for preparing meeting agendas, gathering essential materials and inputs from presenters, and precisely capturing meeting notes, which will then be summarized into precise minutes of meetings that clearly and accurately outline the decisions made at the meetings.
Your main tasks include:
Act as secretary for Site Coordination Forums (SCF) and our Housing Associations (HOA), with the vital role of delivering high-quality and brief meeting material and meeting minutes within specified deadlines. Drive and support management and managers on actions derived from SCF meetings that needs to be handled between meetings. Own and enforce Corporate Facility Governance Artefacts in collaboration with Campus Planner. This means drives quarterly updates on status of each campus' service capacities and lead weekly coordination meeting and actions from the meetings. Qualifications Ideally, you have minimum 3 years of professional experience from a similar position, such as a secretarial function in a municipal council or similar, working with secretarial functions in housing associations, or as a board secretary. To thrive in this position, you: Can orchestrate and coordinate meetings, structure information, and archiving important decisions and documents. Have excellent planning skills and the ability to maintain an overview in a busy work environment. Have excellent written and verbal communication skills in both Danish and English to produce concise meeting minutes, compile accurate reports and handle stakeholders at different levels. Are adaptable and flexible in handling various tasks and challenges. Have excellent collaboration skills and the ability to understand and address the needs of different stakeholders and management levels to meet their desires and requirements. The role requires the ability to understand complex topics and quickly gain a comprehensive understanding of the material delivered and discussions at meetings. As a person, you are proactive, resourceful, and energetic. You can work independently and drive processes without waiting for instructions. You are trustworthy and adept at building relationships with both close colleagues and stakeholders. You should be able to receive and drive actions and work persistently to achieve desired results. The position is in Bagsværd, but it is a requirement to attend meetings at our various sites, so you are expected to be willing to commute to other locations in DK as needed. About the department Around 300 colleagues from countless of professional fields make up Corporate Facilities, which is anchored in the area Finance, Legal and Global Solutions. We enable Novo Nordisk to focus on the core business by delivering simple and agile solutions for physical infrastructures (campuses, real estate, utilities, workplaces), facility management services as well as security operations, while progressing a major project portfolio. In Corporate Facilities we work with proactively creating win-win solutions with internal and ex-ternal stakeholders in the areas we operate in, while ensuring engaging communications about our 130+ services to our 22,000+ colleagues across our Danish locations. The environment is relaxed and welcoming. We are very aware of supporting each other, and even though many of your colleagues will be looking your way for answers, you will not be on your own with either challenges or victories.-
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