Administrative Manager

Join Omni Capabilities as our Administrative Manager Aalborg

Omni Capabilities is a product-focused defence company developing and bringing innovative technologies to market as real-world defence products. As a growing company based in Aalborg, we are building the organisation, processes and commercial foundation needed to scale our products and business.

About the role

We are looking for an Administrative Manager to take ownership of the day-today administrative operations of Omni Capabilities. You will be a key support function across the organisation, ensuring that the business runs smoothly and that our leadership and commercial teams have the structure and support they need to execute.

This is a hands-on role with a broad scope and significant responsibility. You will work closely with management, employees, customers and external partners, and have the opportunity to help shape the way Omni Capabilities operates as the company grows.

Key Responsibilities

• Own day-to-day administration across Omni Capabilities, ensuring structure, coordination and follow-through across the organisation.
• Support management and the wider team with planning, documentation, meeting coordination, travel, reporting and other administrative activities.
• Coordinate internal processes and external stakeholders, including suppliers, partners, customers and service providers.
• Support financial and operational administration, including invoices, purchase orders, expenses, budgets and coordination with external accounting functions.
• Maintain and develop internal systems and processes, ensuring that information, documentation and workflows are organised and accessible.
• Support HR and onboarding activities, helping ensure a smooth experience for new employees and a well-functioning internal organisation.
• Take ownership of ad hoc projects and operational tasks as the company develops and new needs arise.

About you

We are looking for a structured, proactive and service-minded person who enjoys taking responsibility and creating order in a growing organisation.

You ideally have:

• Experience from an administrative, operations, office management or coordination role.
• Strong organisational skills and the ability to manage multiple tasks and stakeholders simultaneously.
• A proactive mindset- you see what needs to be done and take ownership without waiting to be asked.
• Strong attention to detail while maintaining an understanding of the bigger picture.
• Excellent communication skills and the ability to work professionally with colleagues, customers and external partners.
• Experience with financial or HR administration is an advantage.
• Strong proficiency in Microsoft Office and an ability to quickly learn new systems and tools.
• Excellent written and verbal communication skills in both Danish and
• An interest in working in a growing defence and technology company.

What we offer

• A key role in a growing company: Help build the structures and processes that will support Omni Capabilities as we scale.
• Broad responsibility: Work across the organisation and have a direct impact on how the company operates.
• Entrepreneurial environment: Join a growing team where initiative, flexibility and ownership are valued.
• Defence and technology: Be part of a company bringing innovative technologies to market as real-world defence products.
• Opportunity to shape the role: As Omni Capabilities grows, there will be significant opportunity to develop the role and take on new areas of responsibility.

Omni Capabilities - building the future of defence, one capability at a time.