Part-time assistant for events and administrative tasks

3 weeks ago


Kongens Lyngby, Denmark Fiskeritidende Full time

Do you thrive in creative and versatile roles? Join DTU Skylab as a part-time assistant for events and administrative tasks.

DTU's innovation hub, DTU Skylab, is looking for a creative and versatile student assistant who can assist in developing and hosting events and handling various administrative tasks.

Job Responsibilities

  • Event Planning and Coordination
  • Assisting in the development and planning of event concepts and event timelines
  • Setting up and breaking down event spaces, ensuring all necessary equipment and materials are available and functioning
  • Handling registrations and attendee lists
  • On-Site Support: Greeting and assisting attendees, troubleshooting any issues during the event, coordinating with the event team to ensure everything runs smoothly
  • Other practical and administrative tasks.

You will be part of a team of 3 assistants who together handle graphic, communicative, administrative, and practical tasks in connection with events and assist our project managers with research and development tasks.

Who are you
We imagine that you:

  • have at least one year (preferably two years) left of their studies
  • have experience with planning and hosting events
  • are proficient in both written and spoken English, with a flair for creative expression
  • can commit to an average of 15 hours per week.

Ideally, you are creative, proactive, and take pride in delivering high-quality results. You’ll be handling a variety of tasks, often with short deadlines, so being able to stay organized, work efficiently, and meet deadlines will be very helpful.

Salary and terms of employment
The appointment will be based on the multi-union collective agreement for the Organisations of Public Employees—Denmark (State) (OAO-S) and the trade union agreement for clerical staff etc. (HK/State).

Working hours are on average 15 hours per week and can be organized flexibly in relation to holidays, exams, etc. Starting date is 1 January 2025 (or according to mutual agreement). The employment runs as long as you are an active student.

The workplace is DTU Lyngby Campus.

Application and contact
Please submit your online application no later than 7 November 2024 (23:59 Danish time) . Open the "Apply now" link, where you fill in the application form and attach a motivated application, CV, and diplomas.

We expect to conduct interviews on an ongoing basis.

If you would like additional information about the position, please contact Head of Operations, Peter Munkebo Hussmann at or 4071 0060. You can also read more about DTU Skylab on our website skylab.dtu.dk .

Applications received after the application deadline will not be considered.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position.

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