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Design Development Administrative Coordinator

3 weeks ago

Copenhagen, Copenhagen, Denmark Pandora AS Full time

Do you want to play a key role in providing support for Pandora's Global Product function? Are you structured, resourceful and have a positive attitude? Then look no further

We are looking for a sharp, experienced, and competent administrative employee with focus on excel who can support processes and tasks related to projects in the Design Development team within Global Product at Pandora's Global headquarters in Copenhagen.

As a Design Development Administrative Coordinator you will use your strong organizational and excel skills to provide administrative support to the Design Development during the development of new collections.

Responsibilities

You will provide key administrative support across the Design Development Cycle team:

  • Support the sample tracking status in excel and Product Lifecycle System (PLM)
  • Coordinate and support on meetings
  • Coordinate sample lend outs and sample handovers to cross-functional teams
  • Take pictures of samples and share with external partners
  • Work closely together with other teams in the organization, on products, details and changes
  • Proof-reading Product Presentation and Product Magazines

Support cross-functional team in design specs, sizing and documentation:

  • Facilitate key cross-functional handovers and sample distribution
  • Prepare and organize product samples
  • Prepare and send out product overviews
  • Updating system and trays with edits and active selection (Excel, PLM and physically)

Support Specialists with the following tasks:

  • Track design sketch launch & delivery plans to ensure the development is on track
  • Monitor number of designs in collections in collaboration with our Thai Product Development Team
  • Updating cross functional collection line plans with design ID, images and cost

Keeping track of samples:

  • Being owner of sample safe, including safe clean up, sample archive, and sample tray organization.
  • Registering what is going in and out of the team (lend-outs, shipments, handovers)
  • Update trays, system and documents with active and cancelled items (Excel, PLM)
  • Prepare samples and invoices for global shipments
  • Supporting in shipment tracking, custom issues, and sample missing cases.

Assisting on Master Data:

  • Item creation (Excel, AX09)
  • Updating measurements and weights (AX09)
  • Support Global Product team with misc. tasks e.g. sample lent outs, product data
  • General clean up and organizing office space and delegate tasks to Student Assistant

Furthermore, we envision that you have and can demonstrate:

  • 3-5 years' experience within another company in an administrative office role
  • Multitasking and highly supportive attitude in the teams
  • Trained in office administration.
  • Highly proficient with Microsoft Office, with strong emphasis on Excel and PowerPoint
  • Passion for: structure, excel sheets, lists and overviews
  • The ability to work well in a fast paced environment, comfortable with changes in priorities
  • High quality written & verbal communication in English
  • Eye for visual design aesthetics and visual presentations.
  • Strong collaboration skills and team spirit.
  • Interest in design, fashion and jewellery
  • Proficiency in PLM and AX system a plus
  • Product or design experience is a plus.
  • Detail oriented systematic neat-freak

Your new team:
Within our Global Product Business sits our Design Development team, which is a team of highly skilled and specialized product developers and project managers who every day strive to develop the most beautiful jewellery and concepts. You will be part of the Design Development team, and report to the Design Development Director.

Did we get your attention?
If you see yourself in the position and would like to become a part of Pandora's future, please do not hesitate to apply as soon as possible. We encourage you to attach a CV and Cover Letter into the application. We look forward to hearing from you

We process applications on a continuous basis, which is why we encourage you to send your application as soon as possible.

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