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Administrative Assistant

3 weeks ago

Århus, Århus Kommune, Denmark COWI AS Full time

About the Role

The Management Assistant will provide analytical support to the SVP, gathering and interpreting business data, preparing reports, and delivering insights that inform decision-making and strategic planning. The role involves assisting in planning and executing key business projects by managing timelines, tracking progress, and ensuring deliverables are met.

Key Responsibilities

  • Provide analytical support to the SVP by gathering and interpreting business data, preparing reports, and delivering insights that inform decision-making and strategic planning.
  • Assist in planning and executing key business projects by managing timelines, tracking progress, and ensuring deliverables are met.
  • Serve as a connection point between the SVP and both internal and external parties, facilitating open communication, alignment on project aims, and efficient teamwork across various teams and departments.
  • Manage day-to-day administrative tasks for the SVP, including procurement, vendor management, documentation, and transaction coordination. Support recruitment activities, onboarding, and policy compliance to ensure smooth business operations.
  • Plan and coordinate complex travel arrangements, including visas and accommodations, for the SVP and senior staff. Coordinate company events, meetings, and employee engagement activities to promote a collaborative atmosphere.

Your Skills & Our Team

We value collaboration, respect, and a willingness to learn. To excel in this role, you will have:

  • Bachelor's or master's degree in management, Business Administration, economics, or a related field.
  • 0–2 years of experience in an administrative, HR, or operations role.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
  • Basic understanding of local employment laws and regulations.
  • Fluent in English, with strong verbal and written communication skills. Fluency in Danish is an asset.
  • Ability to maintain confidentiality, work with a team, and complete tasks efficiently.