Strategic Operations Coordinator for Research and Education

4 days ago

Odense, Odense Kommune, Denmark Region Syddanmark Full time

We are seeking a highly skilled and organized individual to fill the role of Strategic Operations Coordinator at Danish Diabetes and Endocrine Academy (DDEA). As a key member of our team, you will be responsible for providing exceptional support to our Managing Director in the day-to-day operations and implementation of DDEA's strategy and activities.

About the Role:

  • Project Management and Administration: You will manage, plan, and coordinate grant-related activities, including calls for applications, peer review processes, grant allocations, communication with applicants and grant recipients, and coordination of selected education and networking activities that involve DDEA grants and grant recipients.
  • Board and Committee Support: You will serve as secretary for the Board of Directors, Advisory Board, and ad hoc committees, organizing meetings, preparing materials, writing minutes, and following up on actions.
  • Human Resources and Personnel Administration: You will oversee HR and personnel administration for DDEA Secretariat staff, liaising with Odense University Hospital's HR department, assisting with recruitment, contracts, onboarding, absence tracking, and compliance with personnel policies.
  • Administrative Process Management: You will ensure efficient administrative processes of the DDEA Secretariat and compliance with Odense University Hospital's regulations and DDEA's grant agreement with the Novo Nordisk Foundation (NNF).
  • Reporting: You will manage reporting to NNF through the online reporting tool Researchfish, including administration, data collection and entry, and annual report submissions.
  • Support to Managing Director: You will assist with self-evaluation processes and reporting, proofreading, and ad hoc administrative tasks.

About You:

  • Educational Background: A university degree is required.
  • Management Support and Administrative Expertise: Strong administrative and organizational skills with proven experience in management support and providing managerial assistance.
  • Project and Process Management: Proven experience in coordinating and managing projects and ensuring efficient workflows. Experience in grant management/administration is an advantage.
  • Communication and Language Skills: Excellent written and spoken communication skills, particularly in English.

About Our Team:

  • A dynamic work environment with great flexibility, varied and exciting tasks, and the opportunity to gain insight into grant management and administration.
  • A central role in the DDEA Secretariat, a development-oriented organization where we focus on professionalism, quality, and results, and prioritize service and integrity.
  • Opportunities to engage with researchers, universities, hospitals, and the life-science industry in Denmark and internationally.

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