Administrative Assistant

At NORDEN, we enable global trade as a publicly listed company, committed to transparency and robust governance, while seamlessly connecting cargo, ports and people across the world.

We are looking for an Administrative Assistant to join our Legal team in Copenhagen. You will play a key role in coordinating governance and compliance processes, managing critical documentation and supporting strategic initiatives.

This includes organising high-profile events across global locations, ensuring accurate regulatory communication and providing executive-level assistance to the board of directors and senior leaders.

What is in it for you

You will become a trusted partner supporting the board and executives. This position provides diverse responsibilities, global insights and opportunities to enhance strategic and administrative processes.

As an Administrative Assistant, you will play a key role in corporate governance and executive support, managing Board agendas while being the Executive Assistant to the Head of Group Legal and the Head of Asset Management.

You will manage critical tasks such as preparing stock exchange announcements and handling notarisation and apostille of documents, ensuring compliance and smooth execution.

This role positions you as a key partner in complex functions — collaborating with executives, supporting strategic decisions and ensuring essential processes run efficiently.

The task that awaits you

In this role, you will handle a variety of responsibilities. Specifically, your work will focus on tasks such as:

• Prepare and coordinate board meetings, including agendas, materials and documentation.
• Draft and manage stock exchange announcements and ensure compliance with regulations.
• Organise notarisation and apostille of documents.
• Plan and execute events in Japan and Copenhagen for the Asset Management team.
• Provide personal assistance to senior leaders, including travel arrangements and daily support.

What you bring

You possess a collaborative approach and are skilled at clear, effective communication, whether with colleagues or external partners.

Further, we are looking for a colleague who has:

• 2 or more years of experience from a similar role and/or as advokatsekretær.
• Proficient communication skills in English and Danish.
• Experience in coordinating complex administrative tasks and events.
• Highly developed skills in organisation and meticulousness.

Further, you must be eligible to work in Denmark.

An approachable nature and problem-solving skills are also significant, as you will interact with a broad range of internal and external stakeholders. And you do not see it as a challenge to handle confidential information with discretion.

Application

Please upload your application, resume and relevant diplomas via our website as soon as possible and no later than 5 December 2025. We review applications and interview candidates on an ongoing basis.

We will do our best to get back to you at least within ten working days after the application deadline, 5 December

NORDEN values diversity in thought, educational background, and professional competencies and therefore encourages all qualified candidates to apply for the position.

Our company

NORDEN is a global provider of ocean-based freight services for bulk and project cargo of all sizes. We integrate freight solutions with port logistics, helping our customers to optimise and decarbonise supply chains. We provide tailored solutions based on flexibility, reliability and intelligence.

Our agile business model ensures stability by continuously adapting our fleet to market developments and customer needs.

Founded in 1871, NORDEN is one of Denmark's oldest internationally operating shipping companies. Incorporated in Denmark, we are listed on Nasdaq Copenhagen as a part of the OMX Nordic Large Cap index.

With 19 offices across 6 continents, NORDEN is a truly integrated part of global trade.