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Property & Rental Coordinator
2 weeks ago
Property & Rental Coordinator
Is service always top of mind, and do you want to be part of creating exceptional living experiences for our students and residents? Then you might be the key person we're looking for to join our team in Lyngby
Xior is Europe's largest owner and operator of premium student housing. Basecamp by Xior is one part of our impressive property portfolio with properties in Denmark, Sweden, Germany and Poland. We create vibrant and inclusive communities where students can thrive and grow. Our property in Lyngby is not only home to hundreds of students, but also residential apartments. Basecamp by Xior Lyngby is well known for its award-winning architecture and dynamic atmosphere.
About the role
As Property & Rental Coordinator, you will play a central and hands-on role in the daily operations of our 147 residential apartments and assist with the coordination of our 639 student units. You'll be the link between residents, vendors and internal teams, ensuring the property is well-maintained, operations run smoothly, and our tenants are well cared for.
Working hours are primarily Monday–Friday 9 AM to 5 PM but can vary in connection with apartment viewings. It's therefore important that you are flexible and able to adapt to agreed time frames, which are coordinated internally within the team in advance.
Key responsibilities
Property Operations & Administration
- Coordinate daily property operations across all residential units, including following up on leads.
- Manage communication with vendors, contractors, and cleaning teams.
- Support with scheduling and tracking inspections, repairs, and service requests.
- Coordinate and perform move-ins and move-outs inspections.
- Maintain accurate property, rental, and vendor records.
- Support with budgeting, reporting, and invoice processing.
Rental of Residential Apartments
- Coordinate the leasing process from inquiry to move-out.
- Schedule and host apartment viewings / open houses, prepare rental documents, and assist with the onboarding of new residents.
- Monitor rent payments and help resolve tenant issues promptly.
in collaboration with our marketing team
- Ensure that all available apartments are attractively and accurately listed across all internal and external channels, showcasing each property at its best to maximise visibility and occupancy.
- Monitor availability and ensure listings are always compelling and up-to-date.
- Monitor local market trends and competitor pricing to support occupancy.
Legal & Compliance Support
- Prepare and maintain rental agreements and tenant documentation.
- Ensure compliance with housing regulations, safety standards, and internal policies.
What's in it for you?
In addition to the best colleagues and the most beautiful workplace, you can look forward to:
- Strong focus on employee wellbeing and development
- Pension plan with health insurance
- Social events throughout the year
- 25 vacation days, additional company-paid days around public holidays, plus 5 extra holidays per year
- Competitivebonus scheme - dependent on overall company performance
