Procurement Specialist

4 weeks ago

Copenhagen, Denmark UNOPS Full time

Responsibilities

 

Working in the Procurement Group (PG), the successful incumbent will be expected to Supervise the Procurement Senior Analyst - systems colleague, and to be primarily responsible for the following areas of work:


.Coordinate the development, management and roll-out of eProcurement initiatives

Coordinate the development of eProcurement initiatives and system enhancements eSourcing, Supplier Performance Evaluation module, contract management module, integration of vendor databases, ERP Procure to Pay modules, etc.) by contributing to system design and specification/requirement definitions, software testing, etc. in close collaboration with ICT and other key stakeholders.

Lead the planning and execution of the rollout, integrating change management activities for the release of e-procurement initiatives across UNOPS. This involves conducting global webinars, enhancing user guides and training materials, facilitating the onboarding process for individual offices, and establishing a robust support system for users and vendors worldwide. Additionally, ensure a seamless alignment between the change policy and the system/process requirements, fostering a clear and effective channel for communication and collaboration in both directions. 

Maintain alignment between policy and system process .

Coordinate continuous systems, policy and process mapping and analysis, to ensure alignment, and to identify potential risks and related controls for implementation, contribute to the generation and use of data to provide oversight and improvement of procurement operations

Foster collaborative dialogue supported by a clear feedback mechanism across key stakeholders in the HQ and in the regions/ country offices to facilitate continuous improvements

Provide input on leading practices on e-procurement systems including the potential for incorporation of new technologies artificial intelligence)

Develop other policy and knowledge management products 

Support in the development of new and revised procurement policies

Develop and maintain procurement templates, and guidance documents.

Supervise the management of e-tendering helpdesk function, and explore potential alternatives to ensure 24/7 coverage as a long-term ambition.

Contribute to other knowledge management products and initiatives including the Procurement Community of Practice (COP).

Support the implementation of audit recommendations as relevant and the response to internal- and external audit queries

Coordinate with Procurement Assurance team in the creation of strategic reporting tools and dashboards leveraging procurement systems

Provide contribution to corporate and/or interagency working groups/task forces as required


Develop and deliver procurement training

 Design and develop content for procurement systems training courses (for internal and external users) as identified in the Procurement Training Strategy, in coordination with the Capacity Development and Training Specialist, Procurement Assurance team, ITG and, as relevant, other Subject Matter Experts.

Deliver specific, targeted procurement systems training in HQ and field locations as identified in collaboration with the Procurement Assurance team and ITG and based on prioritized requests from UNOPS Business Units.

Coordinate the systematic development, delivery and improvement of applicable user guides on e-procurement systems for internal and external users

Support PG in implementing training and professionalization initiatives, other than systems, as identified POT, … , etc)



Develops and implements sustainable business strategies, thinks long term and ex...
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education Master’s Degree or equivalent preferably in the ...

Education 

Master’s Degree or equivalent preferably in the supply chain, procurement, business, law, audit, economics, or other related disciplines.

Applicants with Bachelor’s Degree in related fields with additional 2 years of relevant working experience may be considered in lieu of a Master’s degree.


Work Experience 

:

At least 5 years of demonstrated experience in procurement is required.

Experience in the development and roll out of eProcurement initiatives is highly desirable.

Experience working in organizations following public procurement rules and regulations would be an asset.

Familiarity with UNOPS processes, policies, procedures, and use of UNOPS systems is an advantage.

Certifications

Certification related to CIPS is considered an asset. 

Languages 

Fluency in English is required. 

Fluency in French and/or Spanish is highly desired.

Contract type: International ICAContract level: IICA2

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