Individual Consultant Supply Chain Solutions Team Associate, Supply Chain Management Unit

3 weeks ago

Copenhagen, Denmark United Nations Population Fund Full time

The position:
The consultant will provide support to SCMU UNFPA Supply Chain Solutions Team. She/he will be tasked with ensuring execution of transparent and efficient procurement and supply chain services and processes to UNFPA external partners.

Duration:
The duration of the assignment is 3 months. The consultant will work Monday – Friday, 9:00 to 17:30, following the current schedule of SCMU in Copenhagen

Main Tasks and Responsibilities:

The Individual Consultant will be working at SCMU in Copenhagen and will be reporting and receiving support from the UNFPA Supply Chain Solutions Team Lead as a Procurement Focal point and work in collaboration with the team members. The Individual Consultant provides supply chain services to external partners and in close collaboration with field offices staffs for the programme implementation, handling operational work and solving complex supply chain-related issues.

Activities include:
a. Procurement and supply chain activities to external partners:
 Administer, execute, and coordinate the procurement and supply chain services, providing effective and efficient guidance to external partners interested in procuring via UNFPA Supply Chain Solutions/third party procurement from the initial request to the end of the procurement process in line with UNFPA’s policies and procedures.
 Prepare correct Pro-forma Invoices in the OMS according to the customer’s need and in line with UNFPA procurement procedures, on the relevant applications and as per agreed KPIs, ensuring that all relevant documentation is saved in electronic files.
 Process and dispatch purchase orders in the ERP system, monitor shipments with suppliers and handling shipping documents ensuring its correctness, liaising with the consignee on shipment updates or quality concerns and finding solutions for any pending matters with relevant internal or external stakeholders.
 Process payments, close POs, prepare reconciliation of Pro-forma Invoices with Finance Team and submission of Final invoices to partners, including the follow-up of payment, vendor assessment, among others.

b. Operational support:
 Ensure that the required information on supply chain services is clearly shared with external partners according to their specific needs and to their understanding, ensuring an excellent customer experience for the external partners.
 Maintain updated information in the Customer Relationship Management system.
 Ensure that all the databases are updated accordingly.
 Provide support in the issuance of reports and other data-related documents.

c. Other responsibilities as requested by the Team Lead

Supervisory arrangements:

The consultant will report to the UNFPA Supply Chain Solutions Team Lead. The consultant will work in close collaboration with external partners such as governmental partners, NGOs, and UN Agencies, and internal partners such as SCMU Inventory Team, Procurement Services Teams, Quality Assurance Team and the Strategic Sourcing Team.

Qualifications and Experience:

Education:
- Completion of Secondary education is required.
- A University degree at Bachelor Level in Supply Chain Management, Business
Administration, Public Administration, Procurement, Logistics, Marketing, International Relations, Development Studies International Commerce, or equivalent field is an asset.
- A professional Supply Chain Management certification such as CIPS (Chartered Institute of Purchasing and Supply) or CILT (Chartered Institute of Logistics and Transport) at basic qualification (Level 2) would be an additional asset.
Knowledge and Experience:
- A minimum of six years of experience in international procurement, logistics or supply chain operations in a large multi national or international or development organization.
- Strong interpersonal, communication and negotiation skills, with ability to develop and maintain broad diversified partnerships with external partners such as governments, NGOs, principal recipients, and donors is required.
- Working knowledge of Google tools and analytical applications, spreadsheets for performance metrics and management reporting, Oracle ERP system, OMS system and issuing Proforma Invoices, database and dashboard development for a variety of audiences, e-filing, and Data Studio is an advantage.
- Familiarity with public procurement rules and regulations and related supply chain management policies and guidelines is an additional asset.
- Experience from working with UNFPA or another UN agency or programme is a strong asset.
Language Requirements:
Fluency in English is mandatory, Spanish and/or French are an advantage.

How to Apply:
Please send your application and a short letter of motivation with “Supply Chain Solutions Team” on the subject line and email the documents to by 3 May 2024., 23:59 NY Time.

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