Executive Assistant for Large Scale Business Unit

Join our dynamic and rapidly growing Large Scale organization. We are looking for a proactive and service-minded Executive Assistant to support our support our Large Scale Business Unit Leadership Team (LS BULT). If you thrive in a fast-paced environment and are eager to contribute to our success, apply now

Follow Your Genki to the largest, state-of-the-art Life Science Manufacturing Facility & CDMO in Europe and in North America.

The work we do at FDB has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives. Join FDB and help manufacture the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy and drive - what we call Genki.

Join us
We are growing our locations and are investing significantly into establishing a new large-scale manufacturing site for biopharmaceuticals in the United States as well as expanding our manufacturing site in Denmark to accelerate the growth of our Bio CDMO (Contract and Development Manufacturing Organization) business. This will be the largest network of end-to-end cell culture CDMO facilities in the world.

Our new sites will offer a network of end-to-end solutions to our customers looking to manufacture biopharmaceuticals in the US and in Europe. In addition to drug substance manufacture, our sites will also provide automated fill-finish and assembly, packaging, and labeling services.

About This Role
Our new Large Scale Executive Assistant will provide a high level of administrative and office support to the Large Scale Business Unit Leadership Team (LS BULT). The role will involve coordinating executive level projects, preparing and editing weekly reports, using some analysis to review and recommend changes to reports, scheduling meetings, managing calendars, travels and expenses for leaders. This role will need to anticipate the upcoming needs of executives in a growing environment.

What You’ll Do

• Confidential support of the day-to-day duties of the BULT members, anticipating administrative and logistical requirements and support
• Work collaboratively with a strong team mentality and cohesiveness to ensure strong Administrative support
• Anticipate BULT needs, ensure efficient management of their calendars & protect time as appropriate
• Assist leaders with organizing, scheduling and managing logistics for offsites and events
• Schedule meetings, take meeting minutes, organize calendars, and manage conference room schedules as assigned
• Liaise with visitors, investors, vendors and candidates as required for BULT support
• Interface and navigate meeting technologies including company conference calls for BULT members ex: Virtual Meetings, Outlook Calendars, Setting up projection and presentations with various types of equipment
• Providing high level administrative and office support
• Make travel arrangements including airfare, hotel and transportation for BULT members while also anticipating other needs may have during travel
• Creation, preparation, editing of PowerPoint presentations, briefing papers, reports and spreadsheets as needed
• Process expense reports
• Provide superior customer service
• Project management as assigned
• Other duties, as assigned

Who You Are
The ideal candidate is a self-starter who proactively can anticipate the next needed support for the BULT members. A naturally service minded person, who takes pride in offering support for a busy leadership in the day to day.

Basic Requirements

• Associate degree required. Bachelor’s Degree preferred
• At least 5 years of experience as an Executive Assistant. Preferably experience from supporting Executive Leadership / C Suite.
• At least 2 years of advanced skills working and being proficient in Microsoft Office product, required
• High degree of discretion and confidentiality, required
• Extensive experience with calendar management and coordination, required
• Experience with travel management and coordination, required.
• Being flexible to working in a global environment which will, at times, require meetings outside normal working hours.

Preferred Requirements

• Advanced Outlook, Excel and PowerPoint experience
• Represents the organization in a positive and professional manner
• Excellent problem-solving skills while also having the ability to stay calm and solution-focused in high stress situations
• Superior written and verbal communication skills
• Constantly evaluates own performance and sees opportunity for growth
• Collaborates in a positive and effective manner with other Administrators and Assistants by sharing in all administrative responsibilities and assignments as a team player, and serves as a model by participating in activities that involve cooperating with others
• Must maintain discretion and confidentiality regarding sensitive information with high professionalism and ethical standards at all times
• Superior customer service skills
• Personable, reliable, flexible, quick thinking, solution oriented, and self-starter
• High degree of self-motivation and ability to multitask.
• Strong interpersonal skills and professional attitude.
• Strong time management, organizational and prioritization skills

Please upload your CV and cover letter as soon as possible. The job advertisement will be removed when the right candidate has been identified.

About FUJIFILM Diosynth Biotechnologies
FUJIFILM Diosynth Biotechnologies, a subsidiary of FUJIFILM Corporation, is a world-leading contract development and manufacturing organization (CDMO) with experience in the development and manufacture of biologics, vaccines and advanced therapies. The company operates a global network with major locations in the Unites States of America, the United Kingdom and Denmark and it is building a new manufacturing site in Holly Springs, North Carolina, USA.

FUJIFILM Diosynth Biotechnologies has over thirty years of experience in the development and manufacturing of recombinant proteins, vaccines, monoclonal antibodies, among other large molecules, viral products and medical countermeasures expressed in a wide array of microbial, mammalian, and host/virus systems. The company offers a comprehensive list of services from cell line development using its proprietary pAVEway™ microbial and Apollo™X cell line systems to process development, analytical development, clinical and FDA-approved commercial manufacturing.

We use our skills, dedication and ambition to enable impact for the world’s most innovative biotech and biopharma companies reimagining healthcare’s potential. We work across the entire lifecycle of our customers’ products – enabling success throughout. Every cure, vaccine, biologic, and advancement we contribute to starts with our people and our passion. We fuel one another’s passion, help accelerate progress, expand capabilities, strengthen innovation, and improve processes to improve lives.

What we offer

We offer the chance to be part of a global workplace where passion, drive and commitment are met with opportunities for professional and personal development. Deeply committed to diversity and inclusion, we ensure that everyone no matter their background or gender has an opportunity to develop. We take pride in enriching our communities, caring for our environment, and cultivating a world of opportunity for future generations.

We aim to foster a collaborative, innovative and rewarding environment, where diverse perspectives and people come together united by a common purpose and shared values. We pursue our fullest potential as individual contributors and team members. We strive to be the employer of choice and offer a competitive compensation and benefit package.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.

Location: FDBD Hillerod