Programme Operations Officer in IMS' MENA Department

5 days ago

København, Denmark PARETO SECURITIES AS Full time

Programme Operations Officer in IMS' MENA Department

Are you experienced in programme finance and administration and looking to further your skills in development programmes in a MENA context? Do you have an interest in promoting independent journalism in challenging environments?

Who we are?
IMS (International Media Support) supports local independent media and media advocacy groups in countries affected by conflict, political transition and authoritarian rule. Established in 2001, the organisation has since worked with hundreds of local and international partners to support independent journalism, freedom of expression and the safety of journalists.

IMS’ goal is to have public interest media that is relevant to and reaches audiences of all groups of society, so that they can discuss, share and act on this content, and to have media and civic groups and organisations – especially women’s and minority organisations – collaborate to bring about this change. In addition, IMS supports the development of inclusive workspaces, free from discrimination and harassment, through inclusive and transformative policies and mechanisms.

Job summary
IMS is seeking a dedicated Programme Operations Officer to join the team of our MENA Department. As the Programme Operations Officer, you will be responsible for the financial and administrative coordination and support of MENA country programme and regional activities, ensuring effective and efficient implementation in line with IMS institutional policies.

Key functions and key responsibilities

  • Financial and Administrative Coordination: Act as the primary contact for financial and administrative aspects of projects, including payments and finalizing accounts.
  • Programme Management Support: Coordinate with country programme partners and Programme Managers to ensure smooth Programme Cycle Management.
  • Contract and Financial Oversight/Reporting: Prepare, review, and follow up on contracts. Ensure compliance with donor requirements. Control financial accounts and reports, and process payments in line with budgets and reports.
  • Documentation: Maintain and update programme documents, draft and proofread key documents.
  • Operational Support and Event Planning: Identify and mitigate operational risks, assist with monitoring project activities, and provide logistical support for events and visits.

Qualifications

  • Relevant educational background in social sciences, international development, economics or international business studies.
  • 2 years experience in programme cycle management and administration is required, ideally from the NGO sector. Media development experience is not a requirement but considered an asset.
  • Knowledge and experience with financial management, including budgeting and financial control of programmes with multiple funding sources is required.
  • Excellent command of Excel and Microsoft Office.
  • Excellent organisational and planning skills.
  • Strong attention to detail.
  • Excellent written and verbal communication skills in English at business level is a prerequisite. Language proficiency in Arabic will be considered an asset.
  • Strong team working skills and the ability to handle many tasks at once while working independently.

Duration and location

  • Expected length of employment: 2 years with possibility of extension.
  • Salary will be commensurate with experience and IMS policies.
  • Place of employment: Copenhagen, IMS HQ Office.
  • Employment type: Full-time.
  • Starting date: As soon as possible.

Organisation
You will report to the Team Lead and work closely with Programme Managers and liaise frequently with IMS’ Finance and Administration Department and other cross-cutting units where needed.

How to apply
You apply by submitting your resume and application in English through the link to the right no later than 22nd January 2025. Interviews will be held on a rolling basis.

Please direct questions about the position to Team Lead Anne Marie Kjølhede ( ) or Department Manager Martina Draxler ( ).

Who can apply
IMS encourages everyone with the required qualifications and skills to apply, regardless of their racial, ethnic, religious and cultural background, sex, sexual orientation or gender identity.

Code of conduct
IMS shows no tolerance to any kind of unwanted behaviour at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. Therefore, all employments will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

International Media Support (IMS) is a non-profit organisation working to support local media in countries affected by armed conflict, authoritarian rule and political transition. Across four continents, IMS helps to promote press freedom, strengthen professional journalism and ensure that media can operate in challenging circumstances.

IMS was established in 2001 in the wake of the tragic events in Rwanda and the former Yugoslavia where these and other conflicts saw media being manipulated and used as a tool to fuel violent conflict. IMS was set up in response to this trend with the aim to help local media working in conflict-affected areas to remain operative and professional.

We support the production and distribution of media content that meets internationally recognised ethical standards and work to ensure safe media environments with sound laws for journalists. We do this because citizens and leaders need information they can trust to make decisions that develop their societies in a peaceful and democratic way.

The organisation is headed by Jesper Højberg Executive Director of IMS. Our headquarters are based in Copenhagen with field offices currently in Ethiopia, Tunisia, Kenya/Somalia, Thailand/Myanmar, Niger and Pakistan.

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