Global Operations Manager

3 days ago

Copenhagen, Copenhagen, Denmark PARETO SECURITIES AS Full time

The Danish Refugee Council is seeking an experienced Executive Assistant to support the Secretary General in managing daily work, planning and executing meetings of the Executive Management Team, and ensuring effective communication and follow-up.

This role offers a unique opportunity to contribute to the further development and professionalization of the organization's general secretariat, working closely with the Secretary General and the Executive Management Team, and collaborating with colleagues across the global organization.

Key responsibilities include:

  • Organizing and preparing meetings of the Executive Management Team (EMT) and HQ Executive Directors team, including preparation of agendas and presentations, decision-making documents and minutes, and follow-up on action points.
  • Facilitating internal communication of management decisions in close collaboration with the internal communications advisor.
  • Coordinating with colleagues in the organization, especially with the Communications and Advocacy teams, for the Secretary General to receive briefing materials and talking points for external engagements in a timely manner.
  • Supporting preparation of regular bilateral meetings between the Secretary General and EMT members, including agenda setting.
  • Elaborating agendas for global staff meetings and HQ all staff meetings, coordinating input for the presentations for the meetings, and responsible for logistical arrangements.
  • Managing the calendar for the Secretary General, booking and organizing meetings, organizing travels for the Secretary General and members of the Board of Directors, and managing the Secretary General's emails in the absence of the Secretary General or as required.

About you:

  • A relevant degree and experience from working in a large, global organization or company (3+ years).
  • Experience from supporting and/or working close to executive management (2+ years).
  • Excellent analytical and organizational skills, and an ability to maintain overview.
  • Strong interpersonal skills and a proactive, service-minded and flexible attitude.
  • An eye for detail and excellent written and verbal communication skills.

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