Business Administrator to Chief Executive Officer

2 weeks ago

Copenhagen, Copenhagen, Denmark Copenhagen Energy Full time
Executive Assistant to Chief Executive Officer

We are seeking a highly organized and proactive Business Administrator to support our Chief Executive Officer (CEO) in ensuring smooth and efficient operations at the highest level.

The successful candidate will manage a dynamic calendar, coordinate key meetings, handle sensitive communication, and prepare materials for presentations and decision-making processes. This is a unique opportunity to join a fast-growing organization at the forefront of our energy future.

Key Responsibilities:

  • Provide daily support to the CEO, including calendar management, meeting coordination, and handling of confidential correspondence.
  • Organize and prepare materials for internal and external meetings, take detailed minutes, and ensure timely follow-up on action points.
  • Manage and prioritize the CEO's email inbox, ensuring timely responses, flagging urgent matters, and drafting or responding to emails when appropriate.
  • Act as a primary contact between the CEO and key stakeholders, maintaining clear, professional, and timely communication across all touchpoints.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
  • Conduct research, prepare briefings and reports, and support high-level decision-making and communication efforts.
  • Support special projects and cross-functional initiatives, track deadlines, and help ensure alignment with leadership and organizational priorities.

What We Offer:

  • Be in the 'engine room' of decision-making with a steep learning curve in a fast-moving industry.
  • Join a highly professional, international, and ambitious team with a shared drive to succeed.
  • Participate in both social and professional events, including team sports, company parties, and informal gatherings that strengthen our team spirit.
  • Enjoy flexible work arrangements that support your work-life balance.
  • Strong culture that supports personal growth and development.

Qualifications and Competencies:

  • Masters degree in Business Administration, Communication, or another related field.
  • Previous experience as an Executive Assistant or in a similar role, ideally supporting senior leadership in a fast-paced, international environment.
  • Strong digital proficiency, including Microsoft 365 and collaboration tools such as Outlook, Teams, PowerPoint, Excel, SharePoint, and Monday.com.
  • Able to represent the CEO and our company in a professional and trustworthy manner, with a strong understanding of our values, culture, and brand.
  • Excellent written and verbal communication skills in English and Danish required.

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