Proposal Assistant

Do you enjoy bringing order to complexity and transforming technical input into clear, professional, and visually appealing proposals? As Proposal Assistant at BWSC, you will play a key role in shaping how we present ourselves to clients and partners across the energy sector.

You are the link between engineers, project proposal managers, and marketing – the one who keeps the process on track, and ensures consistent quality, and turns great content into compelling proposals. From coordinating deadlines and gathering input to proofreading, polishing layout, and perfecting the final presentation – your structured approach and eye for detail make all the difference.

BWSC – Ever better energy

Join us in our mission in building a world of sustainable energy and making a meaningful impact on the world of power generation and energy conversion.

BWSC is a leading player in the power generation industry, specializing in the service, operations, and maintenance of power plants. We are seeking to always provide Ever Better Energy whether it comes to optimizing a conventional power plant, operating a biomass power plant or constructing new energy facilities within power-to-x facilities. Our commitment to excellence, innovation, and environmental stewardship sets us apart in the industry.

The position

As Proposal Assistant, you will support the preparation and coordination of BWSC's tenders and project proposals. You will collaborate closely with technical experts, project managers, and the marketing team to ensure that our submissions are clear, compliant, and visually consistent.

Your key tasks will include:

• Coordinating timelines and deliverables throughout the proposal process.
• Collecting input from multiple departments and editing material for clarity and consistency.
• Writing and adjusting sections of proposal texts to meet tender requirements.
• Ensuring layout, language, and structure comply with formal specifications.
• Maintaining and updating standard documents in Templafy, including:
• SPB, tender letters, reference lists, and standard attachments (e.g. Enclosure 1, certificates, etc.)
• Method statements, ITP, PQP, HSE documentation, and a library of approx. 80 CVs.
• Maintaining commercial standard documents in IMS (e.g. price lists, GTCs, and other templates).
• Acting as coordinator for key figures used in SPB (e.g. NDT, scaffolding, waste management data).
• Proofreading and performing quality checks to ensure accuracy and consistency.
• Working closely with Marketing on document layouts and visual identity.

Qualifications

We expect you to be structured, proactive, and motivated by working with both people and processes. You have an eye for detail, strong written communication skills, and take pride in ensuring that everything adds up and looks right.

Your qualifications include:

• Experience in proposal coordination, bid support, or similar administrative/documentation roles.
• Strong writing and editing skills in English (Danish skills are an advantage).
• Good understanding of technical and commercial documentation such as SPB, PQP, ITP, and HSE materials.
• Experience with document management systems such as Templafy and/or IMS.
• Proficiency in Microsoft Office (especially Word and Excel).
• Experience collecting and coordinating input from several stakeholders.
• Structured, detail-oriented, and comfortable working with deadlines.
• A good eye for layout and design, ensuring professional and consistent presentation.

What do we offer?

By joining BWSC you get the chance to impact and contribute to meaningful projects that promote sustainability and environmental responsibility. We offer an exciting position in a dynamic, skilled, and collaborative work environment. Further we promote opportunities for professional development and growth.

We have a great canteen, fitness facilities, and an active Staff Club contributing with various types of social events and activities. Our headquarters is located in Allerød, conveniently near the train station and just a 30-minute ride from central Copenhagen.

We look forward to hearing from you

We will review applications and proceed with relevant candidates on an ongoing basis, so please submit your application as soon as possible, and
no later than November 23, 2025
.

We look forward to receiving your application. If you have any questions regarding the position, feel free to contact Birger Mortensen at

BWSC wants to promote equality and diversity. We encourage all qualified candidates to apply - regardless of ethnic background, gender, sexual orientation, disability, religion, or age. We therefore recommend not stating age etc. on application documents.

Learn more about us at our website, , where you can read about our projects, strategy, and vision at BWSC.

BWSC does not receive, or handle applications sent via email in compliance with GDPR regulations.

About BWSC

Burmeister & Wain Scandinavian Contractor A/S (BWSC) is a global power plant Operation & Maintenance and technical service provider with engineering expertise, enabling power plant owners to deliver cleaner and affordable energy. We are experts in servicing, upgrading, operating, and maintaining energy systems for diesel, natural gas, and renewable baseload power plants worldwide. We help our customers increase reliability and availability of energy production, improve efficiency and performance of their power plant, design and integrate future-proof technologies, and secure lower cost of maintenance. At BWSC, we further work with our customers to tackle energy storage, carbon capture, Power-to-X and related energy transition challenges.

Our people are at the core of everything we do and key to a positive relationship with our customers. We invest in our people and their wellbeing, to ensure continued success and growth of the company.