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Education Coordinator, Salon, DK

1 month ago

Copenhagen, Copenhagen, Denmark AFM - Association Française du Marketing Full time

Founded in Japan in 1887, Kao is passionate about making a difference in people's lives with our high-quality products and services to create a Kirei Life for all – a beautiful life that respects the needs of our consumers and customers as well as the planet. We never compromise on quality and craft our products with care for the consumer and the environment. As a company driven by purpose and strong corporate values, we pride ourselves to be listed among the World´s Most Ethical Companies since 16 consecutive years. Our corporate philosophy, the Kao Way, guides us in everything we do – acting with integrity, courageously driving innovation, and treating each other with trust and respect.

The Role

To provide administrative support and assistance to the education teams to administer the booking and tracking of educators, programs and ordering of materials for field education (including independent contractors), budgets, purchase orders and coordination of programs and events associated with Education. Overall responsibility for the country Academies.

Professional Experiences
  • Min 2+ years' administrative experience in a professional office environment in same/similar industry sectors i.e. beauty, luxury and possibly fashion.
  • Ideally knows how haircare industry works or has experience of sales support in similar FMCG.
  • Cosmetology or salon experience a plus as well knowledge of the hair care industry is preferred.
Other Role Specific Skills
  • Microsoft Office Suite including Word, PowerPoint, Excel, and Outlook as well as sales tools and systems: SAP, Power BI, and Sales Force.
  • Fluent in one of the Nordic languages (country specific) as well as English.
  • Requires clear verbal and written communication and above average writing, grammar, spelling, and proof-reading skills.

Key Responsibilities

Schedule and coordinate High Class in-Salon and Academy Education Trainings (40%):

  • Arrangement of first class meetings, trainings and special events including all field communication, travel, hotel, ordering, transport, and catering.
  • Provide administrative support and assistance for the Education teams as well as act as liaison with the field team.
  • Ensure that the Academy is attractive, tidy, and ready for seminars and trainings.
  • Attend events and seminars in Academy.

Update of Systems and program files (10%):

  • Utilizing existing administrative systems /Kao SAT systems where available to book and track events, registrations and create report for AD Education and country Education manager in the beginning of each month.
  • Handling and responding to inquiries in the education email.

Translations (10%):

  • Proof-reading of local language to ensure professional material of high quality.
  • Balance, reclass, and review education budgets.
  • Conduct monthly budget meetings with FP&A (all brands) and education AD.
  • Ensure correct requisitions of Purchase requisitions, handling of invoices (FIORI + VIM SAP).
  • Vendor Creating (fill form and send to MDM/accounts payables).

Handling of Freelancers (10%):

  • Book hotel & flights for freelancers (Concur).
  • Artist/freelance booking and cancellation.

Different projects and ad hoc task – examples and not relevant for all countries (20%):

  • Translations from English to local language.
  • Support Customer Service in peak periods, unforeseen illness and during annual leave.
  • Support sales team with bookings, catering, etc.
  • Some postings in local language (Finland only).
  • Other ad hoc tasks.

How we work:Having been selected among the World´s Most Ethical Companies for 16 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and craft our products with care for the consumer and the environment. At Kao, each employee can actively shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.

What we offer:A friendly and flexible work environment with competitive salaries, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward entrepreneurial thinking and innovation.

Hiring Process: Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.

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