Project Operations Coordinator

2 weeks ago

Copenhagen, Copenhagen, Denmark BIG - Bjarke Ingels Group Full time

Job Area:
Operations

Application Deadline:
As soon as possible

Location:
Ronda de Sant Pere 56, Bajos
08010 Barcelona
Spain
Barcelona

Join BIG

BIG is a group of 700+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars While we are led by a group of expert partners, directors, and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time..

We are dedicated to creating and maintaining a cool workplace where we want to be and we continuously work at becoming better and better at what we do.

Read more about us on Big.dk

Project Operations Coordinator

BIG BCN has experienced remarkable growth, and we are currently looking for an ambitious, talented, and organized Project Operations Coordinator to join our team on a part-time basis (25/30h a week).

As a Project Operations Coordinator, you will play a vital role in supporting the Operations Team, overseeing project operations and ensuring efficient resource utilization across BIG Barcelona's ongoing projects. Your attention to detail, analytical skills and coordination abilities will contribute to the success of our projects by maintaining a well-coordinated and skilled workforce. Additionally, you will collaborate with the People team to anticipate future recruitment needs, support process improvements, and perform executive management tasks.

Key responsibilities:

1. Staffing and Resource Allocation:

  • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
  • Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
  • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.

2. Monitoring and Reporting:

  • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
  • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
  • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
  • Analyze and interpret data, preparing reports for the management group.
  • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.

3. Process Improvements and Recruitment:

  • Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
  • Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
  • Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.

The ideal candidate:

  • Has a relevant education in architecture, resource management, business or similar.
  • Has 2+ years of experience in a similar role.
  • Is organized, structured and pays attention to detail with the bigger picture in mind.
  • Has self-confidence and persistence and is confident with decision making in a fast-paced organization.
  • Can demonstrate attention to detail and an appreciation for quality.
  • Is proactive and completes tasks with a sense of urgency.
  • Is diligent with administrative tasks.
  • Has excellent interpersonal and written communication skills (Spanish and English language required).

Application: Please upload your CV, portfolio and motivation letter. We will contact you if your profile matches our recruitment needs. Otherwise, we thank you for your time and interest in BIG.


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