Project Operations Coordinator Specialist

1 week ago


Copenhagen, Copenhagen, Denmark BIG - Bjarke Ingels Group Full time
About the Role

As a Project Operations Coordinator at BIG, you will play a vital role in supporting the Operations Team, overseeing project operations, and ensuring efficient resource utilization across BIG Barcelona's ongoing projects. Your attention to detail, analytical skills, and coordination abilities will contribute to the success of our projects by maintaining a well-coordinated and skilled workforce.

Key Responsibilities
  • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
  • Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
  • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
Monitoring and Reporting
  • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
  • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
  • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
  • Analyze and interpret data, preparing reports for the management group.
  • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.


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