AP Accountant
3 months ago
The purpose of this position is to perform efficient and accurate AP accounting activities within designated geography. The position requires a finance professional with preferably prior experience of working in GBS or shared services organizations understanding Accounts payable processes related to invoicing, 3-way match, accruals, managing month-close activities, vendor query management and interpersonal skills that can execute the accounting activities in scope for the SDC Warsaw and ensure:
- Execution of invoice processing
- Timely completion of all period-end activities
- Support with internal and external audits
- Follow-up and support to vendors
Requirements
- Bachelor Degree in Finance, Accounting or Business Administration
- 3+ years of experience in Accounting and Invoice Processing
- Knowledge and understanding of the various types of invoices
- Demonstrated experience in the usage of various technologies for AP processes
- Understanding of applicable taxes as part of Invoice Processing
- Experience with invoice and vendor management
- Fluency in core financial systems (e.g. ERP)
- MS Office, knowledge and experience of D365
- Fluency in English. Other language competencies welcomed depending on selected location
- Understanding of internal controls and compliance
- Respect for timelines
- Delivery focus
- Global mindset
- Attention to detail
Responsibilities
Operational Responsibilities:
- Responsible for document receipt (invoice/credit notes) and retrieval through centralized mail-box and liaise with vendors for any invoice discrepancies
- Process invoices via OCR from the respective geographies - both PO based and non-PO based according to the applicable regulations and to the SLAs
- Review results of scanning exercise to ensure all invoice-related details have been captured clearly and correctly
- Review invoices for country-specific VAT requirements to ensure proper accounting
- Conduct manual indexing for invoice-related information that was either not collected by the Scanning Tool or was collected incorrectly / unclearly
- Verify exceptions to 3-way match, route mismatched invoices to relevant stakeholder for resolution and post after successful resolution
- Ensure the timely processing of assigned invoices within the agreed SLA
- Execute vendor advance payment if required and monitor open vendor advances
- Initiate and manage month-end and period-end closing processes for the respective geographies
- Liaise with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and handle any queries and/or discrepancies that may arise
- Conduct accurate and timely vendor account balance reconciliation for the respective geographies
- Support in standard and non-standard report preparation and circulation to stakeholders
- Obtain vendor balance confirmations and perform account reconciliations
Other responsibilities
- Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
- Ensure timely identification and reporting of risks
- Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
- Ensure a ‘partnership approach’ to develop strong relationships with other working groups
- Support vendor query management
- Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind
The offer
- A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
- An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
- On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
- Wide variety of projects and tasks, ambitious goals, and independence in achieving them
- Flexible working conditions – Hybrid work model
- Modern office in a convenient location, in the centre of Warsaw
Location: Brain Embassy, Warsaw
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