AP Accountant

2 months ago

Ballerup, Denmark GN Store Nord AS Full time

The purpose of this position is to perform efficient and accurate AP accounting activities within designated geography. The position requires a finance professional with preferably prior experience of working in GBS or shared services organizations understanding Accounts payable processes related to invoicing, 3-way match, accruals, managing month-close activities, vendor query management and interpersonal skills that can execute the accounting activities in scope for the SDC Warsaw and ensure:

  • Execution of invoice processing
  • Timely completion of all period-end activities
  • Support with internal and external audits
  • Follow-up and support to vendors

Requirements

  • Bachelor Degree in Finance, Accounting or Business Administration
  • 3+ years of experience in Accounting and Invoice Processing
  • Knowledge and understanding of the various types of invoices
  • Demonstrated experience in the usage of various technologies for AP processes
  • Understanding of applicable taxes as part of Invoice Processing
  • Experience with invoice and vendor management
  • Fluency in core financial systems (e.g. ERP)
  • MS Office, knowledge and experience of D365
  • Fluency in English. Other language competencies welcomed depending on selected location
  • Understanding of internal controls and compliance
  • Respect for timelines
  • Delivery focus
  • Global mindset
  • Attention to detail

Responsibilities

Operational Responsibilities:

  • Responsible for document receipt (invoice/credit notes) and retrieval through centralized mail-box and liaise with vendors for any invoice discrepancies
  • Process invoices via OCR from the respective geographies - both PO based and non-PO based according to the applicable regulations and to the SLAs
  • Review results of scanning exercise to ensure all invoice-related details have been captured clearly and correctly
  • Review invoices for country-specific VAT requirements to ensure proper accounting
  • Conduct manual indexing for invoice-related information that was either not collected by the Scanning Tool or was collected incorrectly / unclearly
  • Verify exceptions to 3-way match, route mismatched invoices to relevant stakeholder for resolution and post after successful resolution
  • Ensure the timely processing of assigned invoices within the agreed SLA
  • Execute vendor advance payment if required and monitor open vendor advances
  • Initiate and manage month-end and period-end closing processes for the respective geographies
  • Liaise with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and handle any queries and/or discrepancies that may arise
  • Conduct accurate and timely vendor account balance reconciliation for the respective geographies
  • Support in standard and non-standard report preparation and circulation to stakeholders
  • Obtain vendor balance confirmations and perform account reconciliations

Other responsibilities

  • Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
  • Ensure timely identification and reporting of risks
  • Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
  • Ensure a ‘partnership approach’ to develop strong relationships with other working groups
  • Support vendor query management
  • Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind

The offer

  • A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
  • An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
  • On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
  • Wide variety of projects and tasks, ambitious goals, and independence in achieving them
  • Flexible working conditions – Hybrid work model
  • Modern office in a convenient location, in the centre of Warsaw

Location: Brain Embassy, Warsaw

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