AP Accountant

The purpose of this position is to perform efficient and accurate AP accounting activities within designated geography. The position requires a finance professional with preferably prior experience of working in GBS or shared services organizations understanding Accounts payable processes related to invoicing, 3-way match, accruals, managing month-close activities, vendor query management and interpersonal skills that can execute the accounting activities in scope for the SDC Warsaw and ensure:

• Execution of invoice processing
• Timely completion of all period-end activities
• Support with internal and external audits
• Follow-up and support to vendors

Requirements

• Bachelor Degree in Finance, Accounting or Business Administration
• 3+ years of experience in Accounting and Invoice Processing
• Knowledge and understanding of the various types of invoices
• Demonstrated experience in the usage of various technologies for AP processes
• Understanding of applicable taxes as part of Invoice Processing
• Experience with invoice and vendor management
• Fluency in core financial systems (e.g. ERP)
• MS Office, knowledge and experience of D365
• Fluency in English. Other language competencies welcomed depending on selected location
• Understanding of internal controls and compliance
• Respect for timelines
• Delivery focus
• Global mindset
• Attention to detail

Responsibilities

Operational Responsibilities:

• Responsible for document receipt (invoice/credit notes) and retrieval through centralized mail-box and liaise with vendors for any invoice discrepancies
• Process invoices via OCR from the respective geographies - both PO based and non-PO based according to the applicable regulations and to the SLAs
• Review results of scanning exercise to ensure all invoice-related details have been captured clearly and correctly
• Review invoices for country-specific VAT requirements to ensure proper accounting
• Conduct manual indexing for invoice-related information that was either not collected by the Scanning Tool or was collected incorrectly / unclearly
• Verify exceptions to 3-way match, route mismatched invoices to relevant stakeholder for resolution and post after successful resolution
• Ensure the timely processing of assigned invoices within the agreed SLA
• Execute vendor advance payment if required and monitor open vendor advances
• Initiate and manage month-end and period-end closing processes for the respective geographies
• Liaise with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and handle any queries and/or discrepancies that may arise
• Conduct accurate and timely vendor account balance reconciliation for the respective geographies
• Support in standard and non-standard report preparation and circulation to stakeholders
• Obtain vendor balance confirmations and perform account reconciliations

Other responsibilities

• Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
• Ensure timely identification and reporting of risks
• Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
• Ensure a ‘partnership approach’ to develop strong relationships with other working groups
• Support vendor query management
• Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind

The offer

• A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
• An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
• Wide variety of projects and tasks, ambitious goals, and independence in achieving them
• Flexible working conditions – Hybrid work model
• Modern office in a convenient location, in the centre of Warsaw

Location: Brain Embassy, Warsaw