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Project Management Support
3 weeks ago
Job categories: Administration, Human Resources, Project Management, Procurement, Programme Management
Vacancy code: VA/2025/B5007/30019
Level: ICS-8
Department/office: GPO, GVA, Geneva
Contract type: International ICA
Duration: Ongoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period: 11-Apr-2025 to 27-Apr-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it.
The UNOPS Geneva office (GVA) is part of the Global Portfolios Office (GPO). The GVA manages a diversified portfolio of global and country specific hosted entities, funds, programs, and projects. The GVA services includes hosting, fund management, advisory services, project/program implementation, procurement, financial and human resources support.
Background information – Job Specific
This job is in the UN Partners Team and is dedicated to supporting United Nations agencies across various operational areas under the GVA office, but based in Copenhagen. The GVA team collaborates with 10 UN partners, providing essential operational and administrative support in procurement, grants management, human resources, travel coordination, and workshop management.
Under the guidance and supervision of the Programme Management Specialist, the Project Management Support - Officer is responsible for the operational and administration support in the UN partner teams, particularly with UNEP Copenhagen Climate Center. He/she/they manage grant support, human resources management, procurement process, and workshop management amongst other tasks and ensure efficient administration and delivery of quality service responsive to client needs.
Key Responsibilities
- Project Management Support and Implementation
- Act as focal point for overall project mainly grants support and HR for UNEP-CCC in the UN partner team.
- Support coordination and delivery of operational services, including grant support, human resources, travel, financial management, procurement and logistics.
- Conduct financial and operational monitoring and analysis, identifying risks, operational challenges, and developing proactive solutions.
- Support audit compliance by implementing recommendations, reporting exceptions, and ensuring adherence to internal and external review processes.
Grant, Contracting, and Financial Oversight
- Draft Call of Proposal (CFPs) for implementing partners and help in identifying suitable strategy for each operational area.
- Conduct and coordinate the evaluation for the Call for proposals as per UNOPS applicable policies and procedures.
- Review, and monitor financial transactions, including service payments, purchase orders, and project disbursements.
Human Resource Management
- Act as the primary communication focal point for all HR contracts.
- Manage and monitor contract issuance and payroll for partner personnel.
- Coordinate the recruitment process for UNEP-CCC personnel.
Knowledge Management and Client Services
- Identify and document best practices and lessons learned in portfolio management, HR, grants, and project implementation.
- Create and maintain tools and platforms for data and content management.
- Engage actively in knowledge networks and communities of practice.
Organizational Culture, Ethics, and Compliance
- Foster a positive and inclusive work environment, promoting respect and transparency.
- Ensure that the highest standards of conduct and integrity are observed within the team and throughout project implementation.
Minimum Requirements
a. Education
- A first-level university degree (bachelor's) preferably in Business Administration, Project Management, HR, Procurement, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences, Development Studies or related fields is required.
- A Master's Degree or equivalent in related fields is an asset and may compensate for some years of experience.
b. Work Experience & Language Requirements
- A minimum of two (2) years of experience in project management, operations or related fields is required.
- Experience in grant management, HR management, budget management, accounting and procurement is required.
- Fluency in oral and written English is required.
- Knowledge of French, Spanish, Arabic (or other UN languages) is an asset.
Please note that UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. UNOPS embraces diversity and is committed to equal employment opportunity.
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