EPCM Team Administrative Specialist

2 days ago

Kongens Lyngby, Lyngby-Tårbæk Kommune, Denmark Haldor Topsoe AS Full time

About Haldor Topsoe A/S

We are a leading global provider of technology and solutions for the energy transition. Our mission is to combat climate change by helping our customers and partners achieve their decarbonization and emission reduction goals.

With a presence in over 100 countries and a global workforce of over 2,800 employees, we offer world-leading solutions for transforming renewable resources into fuels and chemicals for a sustainable world.

Job Description

We are seeking an EPCM Team Administrative Specialist to join our team in EPCM (Engineering – Procurement – Construction management) and Procurement. The successful candidate will provide administrative support to two Vice Presidents and selected directors and senior managers within the organization.

The ideal candidate will have exceptional organizational and time management skills, proficiency in virtual working tools, and experience in assisting senior managers/executives in global environments.

Key Responsibilities

  • Administrative Support: Provide administrative support to two Vice Presidents and selected directors and senior managers within the organization.
  • Calendar Management: Manage the calendars of two Vice Presidents, ensuring optimal scheduling and coordination of meetings, appointments, and events.
  • Travel Arrangements: Arrange travel itineraries for the two Vice Presidents, including flights, accommodations, and ground transportation, and manage related expenses.
  • Communication Support: Provide confidential communication support to senior managers and Vice Presidents, drafting and editing emails, memos, and reports as needed.
  • Meeting Organization: Organize larger team events, including leadership strategy days, department off-sites, supplier, project management, or engineering days.
  • EPCM Governance Support: Assist the PMO Lead in preparing and organizing project and portfolio meetings, optimizing the governance process, and following up with individual PMs.
  • Procurement Support: Assist the Procurement VP in assigned tasks, including setting up supplier visits and meetings and supporting the EPCM Procurement governance.

Requirements

  • Exceptional organizational and time management skills.
  • Proficiency in virtual working tools such as Teams.
  • Experience in assisting senior managers/executives in global environments.

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