Global Document Governance Specialist

3 weeks ago

Billund, Denmark The LEGO Group Full time
Job Description

#LI-AP4

#LI-Hybrid

At The LEGO Group, we seek a skilled professional to join our Operational Technology (OT) team as a Document Controller. This role plays a vital part in maintaining excellence and compliance in documentation. As a key member of our team, you will be responsible for developing and maintaining robust processes for handling documentation, ensuring adherence to compliance standards and company policies.

If you have a passion for documentation, are a structured person with excellent organizational skills, and can build strong relationships with collaborators, we encourage you to apply.

The successful candidate will be responsible for:

  • Compliance and Excellence in Documentation: Develop and maintain robust processes for handling documentation, ensuring adherence to compliance standards and company policies.
  • Ensure Accuracy of Technical Documentation: Regularly monitor and manage the storage of all OT-related documents, ensuring they are accurate, up-to-date, and easily accessible for relevant collaborators. Follow-up to ensure that updates and changes are made correctly and that key technical documents are kept in a revision-controlled environment to maintain accuracy and traceability.
  • Training and Standardization: Provide training and guidance to relevant personnel on documentation standards and processes to ensure consistency and compliance across the organization.
  • Integrate OT Requirements in Contracts and Collaborate Cross-functionally: Ensure that OT requirements are included in contracts when machines are ordered, facilitating seamless integration into manufacturing processes. Collaborate with cross-functional internal teams to align documentation processes with OT goals and standards.
  • FAT and SAT Documentation: Ensure that all OT-related documents from Factory Acceptance Tests (FAT) and Site Acceptance Tests (SAT) are present, accurate, and completed in a timely manner.
  • Support Technology Rollouts: Contribute to the swift and effective rollout of new technologies by ensuring all documentation is in place, thereby enhancing production reliability, flexibility, scalability, and performance.
  • Continuous Improvement: Identify and implement opportunities for improving documentation processes and systems, ensuring they remain efficient and effective in supporting the OT department's objectives.

The primary goal of the Operational Technology department is to enable the factory of tomorrow and proactively safeguard our manufacturing sites by delivering SMART OT solutions & competencies.

In this role, you will be part of a dynamic team that values collaboration, creativity, and innovation.

We are committed to creating a diverse and inclusive work environment where everyone feels valued and respected.

As a Document Controller, you will play a critical role in ensuring that our documentation processes are efficient, effective, and compliant with company policies and industry standards.

Location: This role is based in one of our offices, stores, or factories, with a hybrid work policy that allows for working from home on average 3 days per week.

The role requires travel up to 20 days per year to meet LEGO colleagues and external partners.

This is a temporary role with a duration of approximately one year.

Requirements

We are seeking a professional with:

  • Proven experience in documentation control within a manufacturing setting, including creating and maintaining robust processes.
  • Excellent organizational skills and attention to detail for accurate and consistent documentation.
  • Strong partner management and interpersonal skills, capable of challenging and collaborating with partners and suppliers.

Familiarity with software platforms such as Teamcenter, Octoplant, and SharePoint is highly advantageous.

A strong understanding of global standards, including UL, and the Machinery Directive is also desirable.

Applications are reviewed on an ongoing basis.

What We Offer

As a colleague of The LEGO Group, you will have access to:

  • Family Care Leave - Enhanced paid leave options for important times.
  • Insurances - Life and disability insurance for protection and peace of mind.
  • Wellbeing - Resources and benefits to nurture physical and mental wellbeing and build community.
  • Colleague Discount - Eligible from day 1, with a generous discount on LEGO products.
  • Bonus - Eligible to receive a bonus based on company performance.
  • Workplace - Hybrid work policy with an average of 3 days per week in the office.

We strive to create a diverse, dynamic, and inclusive culture of play at The LEGO Group, where everyone feels safe, valued, and belongs.

We are committed to equal employment opportunity and equal pay and seek to encourage applicants from all backgrounds to apply for this role.

Thank you for considering this opportunity to join our team.

Children are our role models, and we strive to create a safe, respectful, and inclusive environment for all colleagues.

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