Administrative Assistant

24 hours ago


Kongens Lyngby, Lyngby-Tårbæk Kommune, Denmark Haldor Topsoe AS Full time
Job Description

We are seeking an experienced administrative assistant to provide exceptional support to our EPCM (Engineering – Procurement – Construction management) team.

  • Responsibilities include:
  • Executive calendar management for two Vice Presidents, ensuring optimal scheduling and coordination of meetings, appointments, and events.
  • Travel arrangements for the Vice Presidents, including booking flights, accommodations, and ground transportation as well as related expense management.
  • Confidential communication on behalf of senior managers and Vice Presidents, including drafting and editing emails, memos, and reports.
  • Meeting facilitation for larger team events like leadership strategy days, department off-sites, supplier, project management, or engineering days.
  • Stakeholder management for internal and external key contact points, maintaining professional relationships and ensuring timely and effective communication.
  • Supporting the EPCM Governance Process, particularly the PMO Lead in preparing and organizing various project and portfolio meetings.
  • Assisting with procurement activities as assigned from time to time by the Procurement VP.


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