Office Management Specialist

4 days ago


Copenhagen, Copenhagen, Denmark TradeDoubler Full time
Office Management Specialist

We are seeking a highly organized and proactive individual to serve as the go-to person for our offices in Munich and Berlin. As an Office Management Specialist, you will be responsible for maintaining extensive contact with colleagues, providing support to line managers, and ensuring the highest quality in all aspects of your work.

Main Responsibilities
  • Oversight of office operations, management of inventory, collection of mail, and performance of administrative tasks.
  • Internal communication at the office is a key aspect of this role.
  • Purchasing, supplier agreements, mobile subscriptions, company credit cards, and email groups administration.
  • Accounting for invoices.
  • Employee on- and offboarding administration.
  • Culture-building social activities organization.
  • Maintenance of a pleasant office environment.
  • Administration of teams in our HRM system.
  • Support for local recruitments and coordination.
  • Monthly payroll reporting to the payroll partner.
Your Profile
  • Relevant higher education.
  • Experience in office management or HR/finance administration.
  • Beneficial experience working with an HRM system.
  • An interest and understanding of performance-based marketing.
  • Proficiency in Excel, PowerPoint, and Microsoft Office programs.
  • German and English, both written and spoken.

You are a great fit if you are:

  • Organized with an aptitude for administration.
  • Strong interpersonal and relationship management skills.
  • Enthusiastic with a 'can-do' attitude.
  • Great communicator.
Why Choose Us?
  • Competitive compensation packages.
  • Flexible work arrangements, including remote work options.
  • Opportunities to make an impact through innovative projects and initiatives.


  • Copenhagen, Copenhagen, Denmark AIP Management Full time

    About the RoleAIP Management is seeking a highly motivated and detail-oriented Junior Analyst, Communication to join our Investor Relations team. As a key member of our team, you will be responsible for creating and managing corporate branding content, writing text for our website, and creating weekly posts for LinkedIn.The ideal candidate will have...


  • Copenhagen, Copenhagen, Denmark myGwork - LGBTQ+ Business Community Full time

    Risk Management Expertise: Marsh Denmark is seeking a skilled Insurance Operations Specialist to join our team in Copenhagen. As a key member of our team, you will be responsible for working directly with clients and internal stakeholders to accurately and efficiently process various client requests related to insurance policies, endorsements, and...


  • Copenhagen, Copenhagen, Denmark Monta Full time

    Join Monta's dynamic team as a Corporate Event Manager and Office Administrator. You will be responsible for planning, organizing, and executing a variety of events and activities that bring our team together.From team-building exercises to company-wide celebrations, your creativity and attention to detail will shine. You will also manage office supplies,...


  • Copenhagen, Copenhagen, Denmark Telia Company Full time

    About the Role:We are seeking a highly skilled Unified Communications specialist to join our team. As a UC Specialist, you will be responsible for delivering top-notch solutions to our customers in the Nordic countries.With your extensive knowledge of Teams (Operator Connect) and other Unified Communications platforms, you will help us stay ahead in the...


  • Copenhagen, Copenhagen, Denmark Zurich 56 Company Ltd Full time

    About Zurich Insurance GroupWe are a global insurance company with a strong presence in the Nordic market, specializing in commercial insurance and risk management services for local and international businesses.Role OverviewThis role is part of our Property & Engineering team, working from our Finnish hybrid office. As a Risk Management Specialist, you will...


  • Copenhagen, Copenhagen, Denmark APM Terminals Full time

    We are seeking a highly skilled Facilities Contract Manager and Compliance Specialist to join our team at A.P. Moller - Maersk.About the RoleThis role offers an exciting opportunity to specialize in contract management, vendor oversight, and compliance within the dynamic realm of Facility Management at Maersk Headquarters.As a key member of our HQFM...


  • Copenhagen, Copenhagen, Denmark Performativ - Wealth Management Software Full time

    Unlocking Business PotentialAt Performativ, we believe that every financial institution and investment advisor deserves access to cutting-edge technology that drives business growth and improves client outcomes. Our software solutions are designed to empower professionals like you to make data-driven decisions, optimize your workflows, and deliver...


  • Copenhagen, Copenhagen, Denmark Lunar Denmark Full time

    About UsLunar, the everyday bank, is changing the way we bank and invest in the Nordics. With offices in Copenhagen, Aarhus, and Stockholm, we're a major player in the region.We prioritize a culture that centers around our core value - to challenge. This shapes our values and guides us in how to work together, lead projects, and lead people to reach our...


  • Copenhagen, Copenhagen, Denmark Danske Bank Full time

    Senior Business Risk & Controls OfficerWe are seeking an experienced Risk Management Specialist to join our team as a subject matter expert in Transaction Banking for Large Corporates & Institutions. As part of the Large Corporate and Institutions (LC&I) unit, you will be a significant contributor to coordinating the work of the Business Controls and Product...


  • Copenhagen, Copenhagen, Denmark PARETO SECURITIES AS Full time

    We are seeking an experienced Category Management Specialist to join our team at LIEWOOD. As a Category Management Specialist, you will be responsible for developing and maintaining assortment plans for main collections, capsules, and the NOOS program.This role requires strong analytical skills, exceptional product, brand, and market understanding, and...


  • Copenhagen, Copenhagen, Denmark Hays Specialist Recruitment Full time

    Civil Engineering Manager RoleWe are looking for a skilled Civil Engineering Manager to lead construction projects in the Greater Copenhagen region.Main Responsibilities:Manage the design and construction process to ensure quality, timelines, and safety protocols are met.Collaborate with civil design consultants, factory teams, and process engineers to...


  • Copenhagen, Copenhagen, Denmark Hays Specialist Recruitment Full time

    At Hays Specialist Recruitment, we are seeking an experienced and skilled Senior Civil Project Manager to lead high-profile construction projects in Greater Copenhagen. The ideal candidate will have a strong background in project management, civil engineering, and team leadership.Key Responsibilities:Oversee the entire design and construction process,...


  • Copenhagen, Copenhagen, Denmark PARETO SECURITIES AS Full time

    Are you an experienced programme manager looking for a new challenge? Do you have a passion for supporting local media in the MENA region?We are seeking a skilled Programme Operations Officer to join our team in Copenhagen.The ideal candidate will have at least 2 years of experience in programme cycle management and administration, preferably from the...


  • Copenhagen, Copenhagen, Denmark AIP Management Full time

    AIP Management is a Nordic-based investment firm focused on infrastructure investments that facilitate the energy transition in Europe and North America.We have a thorough focus on sustainability and ESG, believing that good governance and good returns go hand in hand.Why Work with Us?We offer a competitive compensation package and good working conditions in...


  • Copenhagen, Copenhagen, Denmark DFDS Denmark Full time

    About the RoleAs a key member of our Customer Service team, you will play a pivotal role in driving the development and execution of an effective and innovative product system and sales support strategy. This strategic focus aims to standardize and digitize our processes, ultimately leading to a best-in-class back-office product and support solution aligned...


  • Copenhagen, Copenhagen, Denmark Wolt Full time

    Wolt IT Operations Job DescriptionAre you passionate about technology and eager to make a meaningful impact? Do you thrive in fast-paced environments where no two days are ever the same?We're seeking an exceptional IT Specialist to join our central IT team at Wolt's Copenhagen HQ. As a key member of our Global IT Support team, you will be responsible for...


  • Copenhagen, Copenhagen, Denmark JobAdvice Management ApS Full time

    Company OverviewFirstFarms A/S is a leading agricultural and food products company in Central Europe, with a vision to create Europe's best run and most profitable company. The company operates 20 farms across the region, focusing on sustainable and circular business practices.The company is committed to cultivating high-quality crops, including sugar beets,...


  • Copenhagen, Copenhagen, Denmark Lundbeck AS, H Full time

    Lundbeck A/S, H is seeking a Data Management Specialist to oversee the entire data lifecycle, from eCRF setup to study closure. Key responsibilities include ensuring data accuracy and seamless integration, while driving innovation in clinical research.Key Responsibilities:Develop and implement efficient data management strategiesCollaborate with...


  • Copenhagen, Copenhagen, Denmark Spirii Full time

    We are seeking a seasoned finance professional to join our Spirii team as Chief Financial Officer. The ideal candidate will have strong leadership skills and experience in managing accounting operations.">Key Responsibilities:Manage and oversee the daily operations of the accounting department, including month and year-end processes, accounts...


  • Copenhagen, Copenhagen, Denmark IT Minds Full time

    Job Overview:The IT Minds Security Management Team is seeking a highly skilled Deputy Chief of Security to ensure the safety and security of our personnel and operations worldwide.This key role provides strategic advice to senior management, regional and country offices on security-related policies, guidelines, procedures, best practices, and risk management...