Administrative Assistant/Paralegal

3 weeks ago

Copenhagen, Denmark Genmab Full time

At Genmab, we’re committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, candid, and impact-driven to our business, which is innovative and rooted in science, we believe that being proudly unique, determined to be our best, and authentic is essential to fulfilling our purpose.

Genmab is looking for a dedicated Corporate Secretarial Assistant to support the Corporate Secretary. This position is based in our Copenhagen office.

The Corporate Secretarial Assistant will support the Corporate Secretary with the preparation and planning of meetings and the administration of Genmab’s board portal. The Corporate Secretarial Assistant will also be involved in reviewing and proof-reading of board and board committee materials, preparation of general meetings and shareholder meetings as well as the ongoing support of corporate secretariat activities.

The Corporate Secretarial Assistant will be part of the corporate secretariat reporting to the Vice President, Corporate Secretary located in Copenhagen.  
 

Responsibilities

The key responsibilities include, but are not limited to:

  • Being responsible for the general administration of Genmab’s board portal, including uploading documents, maintaining records and distributing documents for signature
  • Being super user of Genmab’s board portal, including the day-to-day support and training of portal users, and ensuring that all portal users have access to relevant information
  • Assist with the scheduling and organization of board meetings and board committee meetings, including coordination of meeting logistics, preparation of meeting materials, and communication with board members and other stakeholders
  • Assist with the preparation and planning of governance meetings with investors and other stakeholders
  • Assist with the review and proof-reading of governance related disclosures, including parts of the annual report and ancillary reports linked thereto
  • Draft, review, and revise documents as directed
  • Maintain confidential files and contact lists; handle sensitive information with integrity and discretion
  • Provide administrative support, including drafting correspondence, booking meetings and travel, archiving as well as preparing and submitting expense reports and purchase requests
  • Liaise with other departments and external parties to gather information and documents as needed
  • Assist in compliance with corporate governance policies and regulations
  • Prepare reports and presentations for internal use
  • Perform other related duties as assigned to support the Corporate Secretary

Qualifications

  • Proven experience as legal secretary, paralegal, or similar administrative role in a legal setting
  • Understanding of the basic principles of Danish corporate law
  • Strong understanding of corporate governance practices and board-related procedures.
  • Proficiency with board portal software and other digital tools used for document management and meeting scheduling
  • Detail-oriented with an interest in building, improving, and streamlining processes
  • Excellent interpersonal and communication skills in Danish and English, both verbal and written
  • Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
  • Ability to prioritize and work in a fast-paced environment with tight deadlines
  • Proven ability to work independently, collaboratively, and cross-functionally
  • Experience with working in an international environment
  • Good sense of quality combined with personal drive and a positive attitude
  • Ability to maintain strict confidentiality within the areas of responsibility
  • Flexible, proactive and service-minded
  • Result and goal-oriented and committed to contributing to the overall success of Genmab

About You

  • You are passionate about our purpose and genuinely care about our mission to transform the lives of patients through innovative cancer treatment
  • You bring rigor and excellence to all that you do. You are a fierce believer in our rooted-in-science approach to problem-solving
  • You are a generous collaborator who can work in teams with diverse backgrounds
  • You are determined to do and be your best and take pride in enabling the best work of others on the team
  • You are not afraid to grapple with the unknown and be innovative
  • You have experience working in a fast-growing, dynamic company (or a strong desire to)
  • You work hard and are not afraid to have a little fun while you do so

Locations

Genmab leverages the effectiveness of an agile working environment, when possible, for the betterment of employee work-life balance. Our offices are designed as open, community-based spaces that work to connect employees while being immersed in our state-of-the-art laboratories. Whether you’re in one of our collaboratively designed office spaces or working remotely, we thrive on connecting with each other to innovate.

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