Document Controller

2 weeks ago

Aarhus N, Aarhus Kommune, Denmark Vestas Full time

Are you a customer focused professional with great stakeholder and people management skills? We are looking for individuals who are organised and enthusiastic about sustainable energy solutions. If you have previous administrative or technical documentation background, we would like to hear from you

Region NCE > Customer Project Execution, NCE > Document Controlling OFS

Vestas Northern and Central Europe is a sales business unit covering Scandinavia, UK, Ireland, Poland, the Baltics, Germany, Benelux as well as Eastern Europe, both Onshore and Offshore. We are responsible for the Sales function, Project, Installation and Service of wind farms throughout these regions. We aim to be the No. 1 performing business unit within Vestas, and we aim to make Vestas Northern and Central Europe the best place to work.

The Project Documentation department is responsible for collecting and issuing the documentation within construction. The aim of this function is to provide the agreed scope of project specific contract documentation to the customer of the project and enable internal departments like Service to access the documents.

As the Project Document Controller, you will handle the contractual document streams related to the project and will manage the filing solutions such as database structure and archiving. You'll also oversee the main data components and for submitting relevant documents to the Project team, such as collecting, compiling, and presenting the as-built documentation.

Responsibilities

  • Administer and monitor all contractual documentation according to contract and collect site specific documentation and work instructions
  • Collect, structure, and update as-built documentation (PBU documentation, site documentation, R&D documentation, and general documentation)
  • Handover of documentation to Service and Customer
  • Secure that all project-specific technical documentation and manuals are in place and stored correctly
  • Check revision of internally created documents and train the project team in documentation awareness
  • Write procedures in relation to documentation as well as monitor manuals for installation and commissioning
  • Maintaining Project documentation SharePoint site

Qualifications

  • Bachelor's degree in science, engineering, business administration, or similar
  • Experience in a position with similar responsibilities
  • Experience working within an international environment
  • Contractual understanding
  • SAP, Microsoft Office and SharePoint knowledge
  • Fluent in English

Competencies

  • Ability to communicate clearly and efficiently with cross-functional stakeholders
  • Customer oriented, with sense of responsibility and ability to prioritize
  • Great time management skills, with a natural predisposition to work as a team
  • Good at planning, organizing, and coordinating efficiently
  • Methodical, detail oriented and accurate

What we offer

We offer you an exciting, process motivated job keeping a keen attitude to make it more efficient and improved. Also you will be presented to great opportunities for professional and personal development.

You will be provided with an interesting opportunity to contribute actively to Vestas portfolio of projects, with crucial importance to documentation control and precision for project fulfillment.

You will be an integral part of an international team, with a 'can-do' attitude and who are willing to make a difference.

Additional Information

The role will be based in Aarhus, Denmark.

Expected travel: approximately 10 travel days per year

Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before 30/06/2024.

You can apply online by clicking on the "Apply Online" button at the top or bottom of this page.

BEWARE – RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link,

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

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