P&C Operations and Projects Specialist

1 month ago

Ballerup, Denmark Ambu AS Full time

Ambu A/S is looking for an experienced People & Culture (P&C) Operations and Project Specialist to our HQ office in Ballerup, Denmark.

Reporting into the P&C HQ Director, you will be part of our P&C team in Ballerup that consists of both global and local responsibility. Your responsibility will cover P&C Operations activities and projects for our Site in Ballerup. Acting as the first point of contact for all Danish employees (500 FTEs), it will be to your credit that Operational People processes and projects are executed smoothly with a key focus supporting internal and external stakeholders.

This position is an addition to our current P&C Operation Specialist, and the main reason for extending the team is that we want to transfer more exception cases and projects responsibilities from the Global P&C Business Partners to P&C Operations. Therefore, the responsibility will be a solid mix of standard administrative P&C Operation tasks, project assignments, and process improvement, where you will work closely with colleagues across Ambu.

This is a role well suited to a person who is keen to be challenged leading different internal P&C projects and who at the same time thrives in executing the daily operations and support to all leaders and employees. As a colleague, you take pride in your work and continuously improve quality and efficiency, and you get and give energy from the collaboration with colleagues.

Key responsibilities

Your main responsibilities will include projects, continued improvements, and ongoing admin within the following areas of responsibility:

Employee Lifecycle and Data Management

  • Contract management
  • Employee on-and offboarding.

Data quality and maintenance in HRIS (SuccessFactors)

  • Identify opportunities to streamline HR processes and improve operational efficiency.
  • Collaborate with P&C team to implement process enhancements and best practices.
  • P&C Policy and guideline Ownership
  • Ensure P&C practices are in line with legal requirements and update as required.
  • Ownership of Employee handbook
  • Keep a close relationship with Dansk Industri (DI) and other external stakeholders
  • Holiday, maternity/paternity/parental and sick leave
  • Employee benefits programs, such as pension, health insurance and leave policies.
  • Collaborate with the payroll team (Finance) to ensure accurate and timely processing of employee payroll, including tracking of attendance, leaves, and other relevant data.
  • Annual salary regulation
  • Liaise with external vendors such as benefits providers, relocation/mobility service, tax advisors, company cars.

Employee relations

  • Own the shared P&C mailbox, source of first line enquiries from the business
  • Drive continuous improvement within P&C processes based on employee feedback
Suggested candidate profile

Skills and experiences can be earned in many ways, and we understand that the best fit for the role cannot be prescribed on paper. You are however likely to succeed in this position if you have:

  • Previous experience in a HR Operations role from a well-established organization
  • A broad skill set within the function, with the ability to handle a wide variety of tasks and questions.
  • Structure as your DNA.
  • Knowledge of Danish employment law and regulations
  • Strong English skills in written and spoken language – Danish would be an added bonus.
  • A proactive attitude, with a high level of ownership in your work.
  • Collaborative and solution-oriented.
  • High attention to detail and focus on driving good data practice.
About Ambu

Ambu has been bringing the solutions of the future to life since 1937. Today, millions of patients and healthcare professionals worldwide depend on the efficiency, safety, and performance of our single-use endoscopy, anaesthesia, and patient monitoring solutions. We continuously look to the future with a commitment to deliver innovative quality products that have a positive impact on patient care and the work of healthcare professionals. Headquartered near Copenhagen in Denmark, Ambu employs approximately 4,500 people in Europe, North America, and the Asia Pacific.

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