Administrative Support Specialist
14 hours ago
We are seeking a highly organized and proactive individual to handle reception duties, maintain the office environment, support logistics activities, and assist with accounting tasks.
About the Role- Key Responsibilities:
- Greet incoming guests, answer and direct calls, accept and manage incoming deliveries as the first point of contact for our organization.
- Provide general office support and act as the handyman for minor maintenance tasks.
- Support Logistics Department:
- Assist in preparing, packing, and labeling equipment for shipment.
- Manage returned equipment, including unpacking, inspecting, notifying relevant team members, and updating records in our internal system.
- Track shipments via the freight forwarder portal and inform receivers when their shipments have been delivered.
- Accounting Support:
- Bookkeeping & Payments: Ensure accurate bookkeeping and timely payment of company expenses.
- Customer Receivables: Follow up on outstanding customer receivables and assist in maintaining up-to-date accounts.
- Invoice Management: Manage incoming and outgoing invoices, ensuring they are accurately recorded and processed.
- Prior experience in office administration, reception, or logistics support is beneficial.
- Ability to handle multiple tasks and prioritize effectively.
- Good communication skills in English, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Basic technical aptitude to handle minor office repairs and maintenance.
- Ability to work independently and as part of a team in a fast-paced environment.
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