Administrative Assistant

1 month ago

Billund, Denmark LEGO Gruppe Full time

About the Company

We are a dynamic and modern Facility Department in a large company that supports the organization with professional solutions in property management and administration.

Job Description:

We are seeking an engaged and structured student worker who can contribute to our daily administrative tasks and support our team. The ideal candidate will be involved in various administrative tasks, including purchase orders, work orders, budget management, administrative tasks, system management, and support tasks.

Purchase Orders (PO)

  • Creation and goods receipt of PO's.
  • Pre-approval and alignment of PO's.
  • Monitoring outstanding purchase orders.

Work Orders (WO)

  • Tracking and monitoring work orders.
  • Random checking of completed work orders before goods receipt.
  • Documentation and traceability of work orders.

Budget Management

  • Preparation, tracking, and follow-up of budgets in collaboration with partners.

Administrative Tasks

  • Managing lunch tickets.
  • Asset register control and PO's generated by assets.
  • Monitoring and tracking PO receipts and assignments.

System Management

  • Use and administration of Planon.
  • Supporting tasks related to Dalux.

Support Tasks

  • Assisting Specialists with various tasks.
  • Supporting the party committee and the department with events and gifts.

Requirements:

The ideal candidate should have a relevant education in administration, finance, facility management, or similar. They should be structured, detail-oriented, and responsible, with strong communication skills and the ability to collaborate across teams. Proficiency in Excel and other Office programs is also required. Additionally, the candidate should speak and write Danish and English at a professional level.

Benefits:

  • A flexible part-time position that can be adapted to your studies.
  • Opportunities to develop your skills in administration and facility management.
  • A strong team with a good and informal work culture.
  • Relevant work experience in a large company.

Estimated Salary: We estimate the salary for this position to be approximately 25,000 DKK per month, based on industry standards and market rates for similar positions in the region.

  • Facility Administration Assistant for a Dynamic Team

    2 weeks ago

    Billund, Denmark LEGO Gruppe Full time

    About the Facility DepartmentWe are a large and dynamic company with a modern facility department that supports our organization with professional solutions in property management and administration. We are looking for an engaged and structured student worker who can contribute to our daily administrative tasks and support our team.Key ResponsibilitiesAs a...

  • It Support Administration · Administration

    1 month ago

    Billund, Denmark Isbillund Full time

    Calling all Tech enthusiasts: JOIN INTERNATIONAL SCHOOL OF BILLUND Do you have a natural flair for tech and a curiosity to learn more? Are you ready to support a vibrant community while embracing our unique commitment to PLAY ? At International School of Billund (ISB), PLAY is at the core of everything we do, sparking every child’s natural desire to...

  • Executive Assistant

    6 days ago

    Billund, Denmark LEGO Gruppe Full time

    Job Description Are you a master of organisation and detail, thriving in fast-paced environments? Join our dynamic Markets and Channels (M&C) Central Marketing team at the LEGO Group and bring your exceptional skills to life! This is a fantastic opportunity to become the Executive Assistant to the Senior Vice President, coordinating and collaborating with...

  • Senior Manager, Sustainability Reporting

    1 week ago

    Billund, Denmark LEGO Koncernen Full time

    Job Description Do you want to play a key role in our sustainability reporting? Bring your experience to the table and help shape our annual reporting and beyond. You will be part of a team of highly engaged sustainability professionals and work across the LEGO Group on all relevant sustainability topics. No relocation assistance is offered for this...

  • Director - Tech Program Management

    6 days ago

    Billund, Denmark LEGO Gruppe Full time

    Job Description You will join as Head of Technical Programme Management (TPM) in the leadership team in Corporate Products Technology (CPT), reporting to the VP who is head of CPT. Within CPT, we have a variety of product teams developing and supporting technology and digital experiences for people processes, finance processes, procurement, service...

  • Transformation Manager, Automation

    1 week ago

    Billund, Denmark LEGO Koncernen Full time

    Job Description Are you passionate about transformation projects within a global manufacturing environment? Then bring your Project Management experience, Stakeholder Management skills and engineering/automation background into play in this temporary role and help us to successfully drive transformation projects within Operational Technology in LEGO...

  • Sr Site Security Manager, Denmark

    1 week ago

    Billund, Denmark LEGO Koncernen Full time

    Job Description Are you motivated to lead all aspects of site security to ensure the safety and security of our facilities, employees, and visitors? We believe in creating a safe, inclusive, and welcoming environment for all our employees and visitors. We're a forward-thinking organization that values innovation, integrity, and teamwork. As we continue to...