Office and Team Coordinator

4 days ago

Copenhagen, Copenhagen, Denmark Vattenfall GmbH Full time
About Us

Vattenfall is a European energy company that has been leading the transition to a more sustainable energy future for over 100 years. We are committed to reducing our impact on the environment and promoting renewable energy sources.

We are looking for an experienced Administrative Operations Manager to join our team and help us achieve our goals. As an Administrative Operations Manager, you will play a key role in supporting our Project Support Management Team and ensuring the smooth running of our Copenhagen Office.

Your responsibilities will include coordinating meetings and events, managing on/offboarding activities, managing SharePoint sites and communication channels, managing all practicalities at the Copenhagen Office, managing purchase orders and invoices, and engaging with key internal and external stakeholders.

Key Responsibilities:

  • Organizing meetings and events including all logistics
  • Recording minutes and actions and ensuring proactive follow-up
  • Managing organization charts, distribution groups, department presentations, and office handbooks
  • Managing SharePoint sites and intranet pages
  • Managing on/offboarding processes and activities
  • Key point of contact for all enquiries related to Copenhagen Office
  • Managing all practicalities related to the Copenhagen Office (catering, guest cards, IT equipment, parking licences, deliveries, etc)
  • Managing purchase order requests, invoice coding, and approval processes
  • Actively participating in internal networks to ensure updated knowledge and aligned ways of working across departments and offices
  • Engaging with key internal and external stakeholders, including receptions/facilities in other Danish locations

Requirements:

  • A minimum of 5-6 years working experience in a similar role
  • Self-starter, demonstrating strong organizational, management, and coordination skills
  • All-round communicator with excellent oral, written, and interpersonal communication abilities
  • Ability to prioritize your workload, organize your time, and manage tasks efficiently in a fast-paced environment
  • Proactive, learn quickly, and adapt easily to new circumstances
  • Ability to handle confidential and sensitive information in an appropriate manner
  • Proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc)
  • Proficient in procurement and finance software applications, preferably SAP
  • You are fluent in both English and Danish spoken and written
  • Experience working in multinational teams and organizations

  • Team & Office Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark Vattenfall GmbH Full time

    Job Description Are you passionate about supporting renewable energy initiatives and providing proactive administrative and office support? Join us as Team & Office Coordinator, where you will provide proactive support to the Project Support Management Team. You will also play a central role in ensuring the smooth running of our Copenhagen Office. Project...

  • Team & Office Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark Vattenfall GmbH Full time

    Job Description Are you passionate about supporting renewable energy initiatives and providing proactive administrative and office support? Join us as Team & Office Coordinator, where you will provide proactive support to the Project Support Management Team. You will also play a central role in ensuring the smooth running of our Copenhagen Office. Project...

  • Office Environment Coordinator

    1 week ago

    Copenhagen, Copenhagen, Denmark Dept Full time

    Job DescriptionThe Office Environment Coordinator role is essential to our day-to-day operations. You will ensure our workplace is smooth, support a best-in-class employee experience, and help fuel the growth and momentum of our team.You will serve as the first point of contact for all workplace-related inquiries and visitors.Maintain a clean, organized, and...

  • Executive Office Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark INVERTO GmbH Full time

    About the RoleThis exciting opportunity is for an Executive Office Coordinator to support our Managing Directors in Copenhagen. As part of our dynamic team, you'll play a vital role in ensuring seamless communication with our customers, drafting presentations, and reviewing documents.You'll also be responsible for maintaining diaries, arranging meetings, and...

  • Project Management Officer

    1 day ago

    Copenhagen, Copenhagen, Denmark UNOPS Peace and Security Cluster Full time

    Job Title: Project Management OfficerAbout the JobWe are seeking a highly skilled Project Management Officer to join our team in the UNOPS Peace and Security Cluster. The successful candidate will be responsible for providing operational and administrative support to our clients, ensuring efficient and compliant project delivery.Key ResponsibilitiesProvide...

  • Nordic Office Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark Nestlé SA Full time

    Nestlé Nordics is seeking a highly organized and detail-oriented Nordic Office Coordinator to support our team in Copenhagen. As a key member of our General Services team, you will be responsible for ensuring the efficient operation of our Nordic Head Office.About the Role:You will communicate important information to colleagues regarding office...

  • Office Experience Coordinator

    1 week ago

    Copenhagen, Copenhagen, Denmark LEGO Gruppe Full time

    The LEGO Group is committed to creating a workplace where everyone feels safe, valued, and included. We're seeking a highly skilled and motivated Workplace Engagement Specialist to join our team and help us achieve this goal.In this role, you'll be responsible for developing and implementing strategies to promote a positive and inclusive work environment,...

  • Office Operations Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark Vattenfall GmbH Full time

    Job OverviewVattenfall GmbH is a European energy company with approximately 21,000 employees. For over 100 years, we have electrified industries, supplied energy to people's homes, and modernized our way of living through innovation and cooperation.In this role, you will be working closely with our Project Support Management Team to ensure the smooth...

  • Office Services Coordinator

    1 week ago

    Copenhagen, Copenhagen, Denmark YouGov Full time

    We are seeking a Workplace Management Professional to join our team in Copenhagen, Denmark. In this role, you will be responsible for overseeing daily office operations, ensuring business continuity, and maintaining a safe and healthy work environment.About YouYou have proven experience in office management, facilities coordination, or a similar...

  • Office Coordinator Specialist

    3 days ago

    Copenhagen, Copenhagen, Denmark Monta Full time

    About UsWe are Monta, the powerful EV platform connecting the dots in the entire EV charging industry. Our mission is to make EV charging simple, accessible, and reliable for everyone.We serve drivers, companies, cities, and the electricity grid with our proactive technology. Our goal is to provide a tailored software solution for all things EV.We recently...

  • UNOPS Program Coordinator

    1 day ago

    Copenhagen, Copenhagen, Denmark UNOPS Peace and Security Cluster Full time

    Job Title: UNOPS Program CoordinatorAbout the JobWe are looking for an experienced UNOPS Program Coordinator to join our team. The successful candidate will be responsible for providing program management support, including grant management, human resources management, budget management, accounting, and procurement.Key ResponsibilitiesSupport the...

  • Customer Engagement Coordinator

    1 day ago

    Copenhagen, Copenhagen, Denmark Mars, Incorporated and its Affiliates Full time

    Job DescriptionMars, Incorporated and its Affiliates is a leading company in the pet food industry, and we are seeking a highly skilled and detail-oriented individual to fill the Key Account Coordinator role. As a member of our team, you will play a crucial part in ensuring smooth communication between our Key Account team, field sales, and clients.The ideal...

  • Project Manager Senior Officer

    2 weeks ago

    Copenhagen, Copenhagen, Denmark UNOPS Peace and Security Cluster Full time

    Company OverviewUNOPS is an operational arm of the United Nations, supporting the achievement of the Sustainable Development Goals (SDGs) by implementing partners' projects around the world.We are proud of our people, with over 5,000 UNOPS personnel and 7,800 personnel recruited on behalf of our partners. Our diverse workforce spans across 80 countries, with...

  • Key Account Coordinator

    1 day ago

    Copenhagen, Copenhagen, Denmark Mars, Incorporated and its Affiliates Full time

    Job Description:Job DescriptionAre you a structured and relationship-driven individual with a passion for customer engagement and coordination? Do you thrive in a fast-paced environment where collaboration is key and attention to detail makes all the difference? Then you might be the perfect fit for our new Key Account Coordinator role at Royal CaninWhat are...

  • Key Account Coordinator

    1 day ago

    Copenhagen, Copenhagen, Denmark Mars, Incorporated and its Affiliates Full time

    Job Description:Are you a structured and relationship-driven individual with a passion for customer engagement and coordination? Do you thrive in a fast-paced environment where collaboration is key and attention to detail makes all the difference? Then you might be the perfect fit for our new Key Account Coordinator role at Royal CaninWhat are we looking...

  • Summit Team Coordinator

    2 weeks ago

    Copenhagen, Copenhagen, Denmark Presidents Summit Limited Full time

    Summit Team CoordinatorWe are seeking a highly motivated and organised individual to join our team as a Summit Team Coordinator. In this role, you will assist in the planning and execution of Northern Europe's leading business event.As a Summit Team Coordinator, you will be responsible for coordinating logistical arrangements, communicating with speakers and...

  • Programme Management Coordinator

    5 days ago

    Copenhagen, Copenhagen, Denmark UNOPS Peace and Security Cluster Full time

    Programme Management CoordinatorWe are seeking a highly skilled and experienced professional to join our team as Programme Management Coordinator. The successful candidate will be responsible for coordinating programme activities and providing operational support to the Programme Management Specialist and the UNOPS Geneva team.This is an exciting opportunity...

  • Office Culture Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark The HubDanske Bank Full time

    About UsAt TwentyThree, we're a SaaS company revolutionizing video marketing for B2B businesses. Our mission is to empower marketers with a single platform for creating, managing, and sharing videos and webinars.We're looking for a dynamic Facilitator to lead our Copenhagen office in creating a welcoming and engaging workspace. Your focus will be on ensuring...

  • Office Operations Coordinator

    5 days ago

    Copenhagen, Copenhagen, Denmark Mars, Incorporated and its Affiliates Full time

    About UsWe're a purpose-driven company that believes in the power of collaboration, diversity, and inclusion. Our Associates work together to build a better world for all, guided by our Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom.

  • Senior Programme Management Officer

    2 weeks ago

    Copenhagen, Copenhagen, Denmark UNOPS Peace and Security Cluster Full time

    Company OverviewAt UNOPS Peace and Security Cluster, we understand the importance of innovation and digitalisation in achieving the Sustainable Development Goals (SDGs).We are committed to delivering high-quality projects sustainably, on time, and within budget for partners and beneficiaries.Job DescriptionThis role plays a critical part in the Process...