Team & Office Coordinator

4 days ago

Copenhagen, Copenhagen, Denmark Vattenfall GmbH Full time
Job Description

Are you passionate about supporting renewable energy initiatives and providing proactive administrative and office support? Join us as Team & Office Coordinator, where you will provide proactive support to the Project Support Management Team. You will also play a central role in ensuring the smooth running of our Copenhagen Office.

Project Support is a unit in Project Delivery & Engineering, that provides support to our offshore wind farm projects within project management, project administration, project planning & analysis, document management and certification. Within this team, we are offering an exciting opportunity as Team & Office Coordinator to be an important part in paving the way for Vattenfall and our journey towards fossil freedom

Project Management Support is a very diverse and multinational team, with employees located across Denmark, Germany, the Netherlands, Sweden and UK.

Qualifications

Your role

We are looking for an experienced and proactive Team & Office Coordinator to join our Project Management Support department at Vattenfall. In this role, you will provide proactive administrative support to the Project Support Management Team. You will also play a key role in ensuring that our Copenhagen Office runs smoothly and effectively, and you bring a positive attitude to foster great energy at our office.

Your responsibilities will range from coordinating meetings and events, managing on/offboarding activities, managing SharePoint sites and communication channels, managing all practicalities at the Copenhagen Office, managing purchase orders and invoices, as well as engaging with key internal and external stakeholders.

Key deliverables and activities:

  • Organizing meetings and events including all logistics.
  • Recording minutes and actions and ensuring proactive follow up.
  • Managing organization charts, distribution groups, department presentations and office handbooks.
  • Managing SharePoint sites and intranet pages.
  • Managing on/offboarding processes and activities.
  • Key point of contact for all enquiries related to Copenhagen Office.
  • Managing all practicalities related to the Copenhagen Office (catering, guest cards, IT equipment, parking licences, deliveries, etc).
  • Managing purchase order requests, invoice coding and approval processes.
  • Actively participate in internal networks to ensure updated knowledge and aligned ways of working across departments and offices.
  • Engage with key internal and external stakeholders, including receptions/facilities in other Danish locations.

Your profile / who are you?

You are independent, have a high degree of self-motivation and can adapt quickly to new and challenging situations. You have the ability to plan and prioritize your work to meet commitments aligned with organizational goals. You possess excellent interpersonal skills and can build partnerships to work effectively and support others in meeting shared objectives. You anticipate and balance the needs of multiple stakeholders. You are an excellent communicator who is able to listen, bring a message across clearly, retrieve the information needed and adapt to their audience.

As our new Team & Office Coordinator you should have a passion for sustainability and a structured way of working. You are service-minded and a team player with a positive, open and honest mind-set, who actively engages people by asking, sharing, helping or asking for help.

  • You have a minimum of 5-6 years working experience in a similar role.
  • Self-starter, demonstrating strong organizational, management, and coordination skills.
  • All-round communicator with excellent oral, written, and interpersonal communication abilities.
  • Ability to prioritize your workload, organize your time, and manage tasks efficiently in a fast-paced environment.
  • Proactive, learn quickly and adapt easily to new circumstances.
  • Ability to handle confidential and sensitive information in an appropriate manner.
  • Proficient with O365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.).
  • Proficient in procurement and finance software applications, preferably SAP.
  • You are fluent in both English and Danish spoken and written.
  • Experience working in multinational teams and organizations.
Additional Information

Why not start your journey to working for fossil freedom by applying now?

Location: Copenhagen, Denmark

Onsite work is mandatory, but your daily working hours can be flexible.

Our offer

Looking for a career with growth? Looking for a role where your superpowers can be leveraged to the maximum and with limitless opportunities for growth?

The scale and ambition of our wind, battery and solar business means you can really find your element with us. We'll also provide you with all the learning and development you need to expand your horizons.

We strive to be the best place to work in the industry with highly competitive pay and conditions and an open, supportive culture. A commitment to a healthy work-life balance aims to ensure everyone plays to their strengths, whatever their background and experiences.

You will be part of a growing team of 1,700+ colleagues from 50+ nationalities where our positive approach to diversity is reflected in the fact that more than a quarter of staff are women.

More Information

For more information about the position or the recruitment process you are welcome to contact the recruiter Jette Ingeberg on

We welcome your application in English no later than 25 April 2025.

We kindly request that you do not send applications by any means other than via our website.

At Vattenfall we are convinced that diversity contributes to building a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfil within Vattenfall and will be performed by a third party, Validata.

Since Vattenfall is a part of the Swedish critical infrastructure, many of our services are security classed. If this position is security classified the final candidates might be subject to a security vetting process, according to Swedish legislation.

We look forward to receiving your application

Company Description

Vattenfall is a European energy company with approximately 21,000 employees. For more than 100 years we have electrified industries, supplied energy to people's homes and modernized our way of living through innovation and cooperation. We are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

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