Project Operations Coordinator

1 month ago


Copenhagen, Copenhagen, Denmark BIG - Bjarke Ingels Group Full time

About BIG - Bjarke Ingels Group

BIG is a global architecture, engineering, and design firm with offices in Copenhagen, New York, London, and Barcelona. Our team of over 700 professionals is dedicated to creating innovative and sustainable solutions for a better future.

Job Summary

We are seeking a highly organized and detail-oriented Project Operations Coordinator to join our team in Barcelona. As a key member of our Operations Team, you will play a vital role in supporting project operations, ensuring efficient resource utilization, and maintaining a well-coordinated and skilled workforce.

Key Responsibilities

1. Staffing and Resource Allocation

  • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
  • Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
  • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.

2. Monitoring and Reporting

  • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
  • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
  • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
  • Analyze and interpret data, preparing reports for the management group.
  • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.

3. Process Improvements and Recruitment

  • Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
  • Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
  • Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.

Requirements

  • Relevant education in architecture, resource management, business, or similar.
  • 2+ years of experience in a similar role.
  • Organized, structured, and detail-oriented with a big-picture perspective.
  • Self-confidence and persistence, with the ability to make decisions in a fast-paced organization.
  • Excellent interpersonal and written communication skills (Spanish and English required).

How to Apply

Please upload your CV, portfolio, and motivation letter. We will contact you if your profile matches our recruitment needs.



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