Administrative Assistant for Facility Management
3 days ago
We are a leading company in the facility management sector, and we're looking for an organized and detail-oriented student worker to support our team. As a dynamic and modern organization, we provide professional solutions in property management and administration.
Key Responsibilities
- Purchase Orders (POs):
- Creation and goods receipt of POs.
- Pre-approval and alignment of POs with partners.
- Monitoring outstanding purchase orders to ensure timely completion.
- Work Orders (WOs):
- Tracking and monitoring work orders from initiation to completion.
- Conducting random checks of completed work orders before goods receipt, as per LEGO Group requirements.
- Documentation and traceability of work orders for future reference.
- Budget Management:
- Preparing, tracking, and following up on budgets in collaboration with stakeholders.
- Administrative Tasks:
- Managing lunch tickets and assets.
- Controlling asset registers and generating POs related to assets.
- Monitoring and tracking PO receipts and assignments.
- System Management:
- Utilizing and administering Planon software.
- Providing support for tasks related to Dalux.
- Support Tasks:
- Assisting specialists with various tasks and projects.
- Supporting the party committee and department with events and gifts.
Requirements
- You must be enrolled in an educational institution during your employment as a student worker.
- You should have a relevant education in administration, finance, facility management, or similar fields.
- You should be structured, detail-oriented, and responsible.
- You should possess strong communication skills and be able to collaborate effectively across teams.
- You should have experience with or be able to quickly learn systems like Planon and Dalux.
- You should be proficient in Excel and other Office programs.
- You should speak and write English at a professional level.
What We Offer
- A flexible part-time position that can be adapted to your studies.
- Opportunities to develop your skills in administration and facility management.
- A strong team with a good and informal work culture.
- Relevant work experience in a large company.
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