Administrative Assistant for Facility Management

3 days ago


Billund, Denmark LEGO Gruppe Full time
Job Overview

We are a leading company in the facility management sector, and we're looking for an organized and detail-oriented student worker to support our team. As a dynamic and modern organization, we provide professional solutions in property management and administration.

Key Responsibilities
  • Purchase Orders (POs):
    • Creation and goods receipt of POs.
    • Pre-approval and alignment of POs with partners.
    • Monitoring outstanding purchase orders to ensure timely completion.
  • Work Orders (WOs):
    • Tracking and monitoring work orders from initiation to completion.
    • Conducting random checks of completed work orders before goods receipt, as per LEGO Group requirements.
    • Documentation and traceability of work orders for future reference.
  • Budget Management:
    • Preparing, tracking, and following up on budgets in collaboration with stakeholders.
  • Administrative Tasks:
    • Managing lunch tickets and assets.
    • Controlling asset registers and generating POs related to assets.
    • Monitoring and tracking PO receipts and assignments.
  • System Management:
    • Utilizing and administering Planon software.
    • Providing support for tasks related to Dalux.
  • Support Tasks:
    • Assisting specialists with various tasks and projects.
    • Supporting the party committee and department with events and gifts.

Requirements

  • You must be enrolled in an educational institution during your employment as a student worker.
  • You should have a relevant education in administration, finance, facility management, or similar fields.
  • You should be structured, detail-oriented, and responsible.
  • You should possess strong communication skills and be able to collaborate effectively across teams.
  • You should have experience with or be able to quickly learn systems like Planon and Dalux.
  • You should be proficient in Excel and other Office programs.
  • You should speak and write English at a professional level.

What We Offer

  • A flexible part-time position that can be adapted to your studies.
  • Opportunities to develop your skills in administration and facility management.
  • A strong team with a good and informal work culture.
  • Relevant work experience in a large company.


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