Executive Assistant

We are seeking a highly skilled Executive Assistant to join our team in Vallensbaek, Denmark. This is a hybrid role with 3 days spent at the office and 2 days working from home.

In this role, you will be responsible for analyzing new contract bookings to ensure compliance with established policies and regulations. You will also prepare and maintain accurate documentation related to contract modifications, including variances, cancellations, re-bookings, and updates.

• Contract Compliance Analysis: Analyze new contract bookings to ensure adherence to established policies, controls, and tax regulations.
• Contract Modification Documentation: Prepare and maintain accurate documentation related to contract modifications, utilizing approved tools to ensure efficiency.
• Time & Material Review: Oversee the review process for Time & Material work orders, ensuring all pre-invoice conditions are met.

You will also facilitate access to customer portals by preparing documentation for new and renewal subscriptions, ensuring effective communication and workflow with clients. Additionally, you will assist with requisitioning for Indirect Purchasing/Ordering, including PPE and safety materials to ensure compliance with safety standards.

To be successful in this role, you must have proven administrative expertise, strong written and verbal communication skills in both Danish and English, and demonstrated proficiency in Microsoft Office Suite. Analytical and problem-solving skills are also essential, as well as industry knowledge and experience using database applications such as SAP.

We offer a market-specific training program and ongoing personal development opportunities. Our team is experienced in supporting professional development, and we foster an inclusive and diverse work environment.

This is a non-exempt position based in Vallensbaek Strand, Denmark. We provide reasonable accommodation to individuals with disabilities to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.