Expertise in Event Management Required for EaP CSF Summit

3 days ago


Copenhagen, Copenhagen, Denmark Eastern Partnership Civil Society Forum Full time
Job Details: Service Provider for the EaP CSF Civil Society Summit

We are seeking a reliable and experienced service provider to support us in the organisation of the 2nd EaP CSF Civil Society Summit. As our trusted partner, you will play a crucial role in ensuring the smooth execution of this key annual event.

The EaP CSF Civil Society Summit is an important platform for debating the overall state of affairs in the Eastern Partnership region. Our summit brings together over 300 participants from the EaP region and the EU, observers, speakers, guests, and the media. We are looking for a skilled and experienced service provider to handle various aspects of the event, including:

  • Registration management: designing the registration platform, testing its functionalities, providing administration and technical support during the registration period, and accommodating last-minute registration requests.
  • Logistical communication: developing a communication timeline/plan for the event, creating a mailing plan, and offering logistical communication support before, during, and after the event.
  • Travel arrangements: arranging travel management for participants and relevant staff, ensuring compliance with our pre-approved travel policy.
  • Technical support: preparing and hosting short technical rehearsal sessions for the staff and speakers, designing the Technical notes for the speakers and the participants, and ensuring the technical moderation of each session.
  • Interpretation services: ensuring the availability of professional interpreters for simultaneous English-Russian-English interpretation throughout the whole event.

We require a service provider who can demonstrate flexibility in adapting to possible changes and has experience in organising in-person/hybrid events. Please submit your expression of interest, including your financial offer and comprehensive offer outlining all the services described above.



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