Service Provider for EaP CSF Summit Needed

3 days ago


Copenhagen, Copenhagen, Denmark Eastern Partnership Civil Society Forum Full time
Job Description: Service Provider for the EaP CSF Civil Society Summit

The EaP CSF Civil Society Summit is a premier event that serves as a platform for debating the overall state of affairs in the Eastern Partnership region. As a service provider, you will play a vital role in supporting the successful execution of this key annual event.

We are seeking a reliable and experienced service provider to handle various aspects of the event, including:

  • Registration management: designing the registration platform, testing its functionalities, providing administration and technical support during the registration period, and accommodating last-minute registration requests.
  • Logistical communication: developing a communication timeline/plan for the event, creating a mailing plan, and offering logistical communication support before, during, and after the event.
  • Travel arrangements: arranging travel management for participants and relevant staff, ensuring compliance with our pre-approved travel policy.
  • Technical support: preparing and hosting short technical rehearsal sessions for the staff and speakers, designing the Technical notes for the speakers and the participants, and ensuring the technical moderation of each session.
  • Interpretation services: ensuring the availability of professional interpreters for simultaneous English-Russian-English interpretation throughout the whole event.

We require a service provider who can demonstrate flexibility in adapting to possible changes and has experience in organising in-person/hybrid events. Please submit your expression of interest, including your financial offer and comprehensive offer outlining all the services described above.



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