Eastern Partnership Civil Society Forum Event Manager Wanted

3 days ago


Copenhagen, Copenhagen, Denmark Eastern Partnership Civil Society Forum Full time
Job Title: Service Provider for the EaP CSF Civil Society Summit

We are seeking a skilled and experienced service provider to support us in the organisation of the 2nd EaP CSF Civil Society Summit. As our trusted partner, you will play a crucial role in ensuring the smooth execution of this key annual event.

The EaP CSF Civil Society Summit is an important platform for debating the overall state of affairs in the Eastern Partnership region. Our summit brings together over 300 participants from the EaP region and the EU, observers, speakers, guests, and the media. We are looking for a reliable service provider to handle various aspects of the event, including registration management, logistical communication, travel arrangements, technical support, and more.

As our service provider, you will be responsible for designing the registration platform, testing its functionalities, providing administration and technical support during the registration period, and accommodating last-minute registration requests. You will also develop a communication timeline/plan for the event, create a mailing plan, and offer logistical communication support before, during, and after the event.

In addition, you will arrange travel management for participants and relevant staff, ensuring compliance with our pre-approved travel policy. You will also prepare and host short technical rehearsal sessions for the staff and speakers, design the Technical notes for the speakers and the participants, and ensure the technical moderation of each session. Furthermore, you will ensure the availability of professional interpreters for simultaneous English-Russian-English interpretation throughout the whole event.

We value experience in organising in-person/hybrid events and expect our service provider to demonstrate flexibility in adapting to possible changes. If you are a skilled and experienced event manager looking for a challenging opportunity, please submit your expression of interest, including your financial offer and comprehensive offer outlining all the services described above.



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