Senior Administrative Specialist

1 month ago

Copenhagen, Copenhagen, Denmark WHO Full time
Key Responsibilities

Administrative Support:

  • Provide specialized administrative support and advice to staff at all levels regarding resource mobilization processes and tools.
  • Act as the key administrator for the use and oversight of the Contributor Engagement Management (CEM) system.

Programme Management:

  • Support the RMB team members in day-to-day programme management, financial and operational/administrative functions, and communications with WHO/Europe technical programmes.
  • Act as superuser of CEM within the Regional Office (RO) and vis- - - vis WHO headquarters.

Resource Mobilization:

  • Ideate and provide both ad hoc and structured briefing and expert guidance to staff at all levels on resource mobilization practices and procedures, including the use of the WHO CEM system at all clearance stages.
  • Organize and provide regular in-house training to WHO staff within the RO and country offices on the use of CEM, including to people with approvers' role (directors and WHO Representatives).

Documentation and Communication:

  • Guide staff in the use of correct standard proposal and agreement templates.
  • Ideate and develop documentation and briefing materials as may be needed.
  • Maintain the necessary information repositories and ideate monitoring tools to ensure efficient workflow.

Support to RMB Team:

  • Conduct first-level review and triage of incoming funding proposals and agreements, liaising with the technical units and WCHOs as needed, and facilitate the preparation of proposals and supporting documentation as may be needed.
  • Provide support and advice to RO units and country offices in the creation of funding opportunities in the CEM system and ensuring that the right units are included in clearance chains (certifying officer for all proposals and agreements).

Communication and Correspondence:

  • Liaise with relevant units in WHO headquarters (CRM and PRP) on resource mobilization-related questions, including on CEM.
  • Prepare draft routine correspondence and standard letters of donation, analyze incoming correspondence and requests, researching, obtaining, and attaching background information where required, or redirecting them as appropriate, drawing the attention of the staff concerned to urgent items and deadlines.

Administrative and Logistical Support:

  • Revises unit correspondence, reports, and documents for proper form and content.
  • Provide basic work-plan management of the RMB activity work-plan and act as focal point for leave administration for the administrative arrangements for country and inter-country activities, including the preparation of various committal documents related to procurement of goods and services, arrangements of study tours, and duty travel in accordance with the approved work plans.

Other Duties:

  • Provides administrative and logistical assistance to the RMB team in the context of the organization of both internal and external meetings (working groups, seminars/courses, workshops, and symposia), makes administrative preparations, including logistics.
  • Takes notes during meetings.

Requirements:

  • Completion of secondary school or equivalent.
  • Relevant higher education courses in the area of office administration/management or similar.
  • At least 8 years of progressively responsible experience in the administrative/office support field, including several years' experience in an international environment or institution.
  • Experience with WHO resource mobilization procedures and systems/tools.
  • Relevant experience in WHO or in the UN.

Skills:

  • Proven strong organizational skills and a structured approach to work.
  • Demonstrated strong interpersonal skills and ability to function well in a multicultural ability to adapt to and take efficient action amongst competing priorities.
  • Demonstrated ability to work in a fast-paced environment while retaining high attention to detail.
  • Documented skills in organization of documentation and records.
  • Emotional intelligence: ability to identify and manage one's own emotions, as well as helping others to do the same.

WHO Competencies:

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication

  • Administrative Support Specialist

    2 months ago

    Copenhagen, Copenhagen, Denmark WHO Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at WHO. The successful candidate will provide specialized administrative support and advice to staff at all levels regarding resource mobilization processes and tools.Key ResponsibilitiesAct as the key administrative resource for the use and...

  • Senior FM Administrator

    1 month ago

    Copenhagen, Copenhagen, Denmark Ramboll Group AS Full time

    Om stillingenRambøll søger en Senior FM Administrator til at understøtte FM Driftschefen på tværs af Sjælland.AnsvarsområderSikring af administrative processer: Du vil sikre, at administrative processer for lokationerne på tværs af regionen kører smidigt i samarbejde med vores serviceudbydere og relevante interessenter.Optimering af processer: Du...

  • Administrative Support Specialist

    2 months ago

    Copenhagen, Copenhagen, Denmark TradeDoubler Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to join our team at Tradedoubler. As an Assistant to Management, you will provide administrative support to our line managers and be the key point of contact for our Munich and Berlin offices.Main ResponsibilitiesOversee the office, manage inventory of supplies, collect mail, and...

  • Senior Payroll Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark TMF Denmark AS Full time

    At TMF Group, we are seeking a highly skilled and experienced Payroll Specialist to join our team.Job Title: Senior Payroll SpecialistJob Summary:The Senior Payroll Specialist will be responsible for providing expert payroll services to clients, ensuring timely and accurate processing of payroll data. This role requires strong problem-solving skills,...

  • Workflow Automation Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark Hays Specialist Recruitment Full time

    Job DescriptionWe are seeking a skilled Workflow Automation Specialist to join our team at Hays Specialist Recruitment. The ideal candidate will have experience in data transfer and networking, automation and scripting, system integration, security and compliance, and monitoring and optimization.Key ResponsibilitiesDevelop strong skills in writing scripts to...

  • Senior Database Administrator

    2 months ago

    Copenhagen, Copenhagen, Denmark E Conomic Full time

    Job Title: Senior Database AdministratorWe are seeking an experienced Senior Database Administrator to join our team at E-Conomic. As a key member of our Site Reliability Engineering team, you will be responsible for ensuring the reliability, scalability, and security of our SQL Server databases.Key Responsibilities:Manage and optimize databases to ensure...

  • Procurement Senior Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark UNOPS Full time

    Procurement Senior Specialist Job DescriptionAt UNOPS, we are seeking a highly skilled Procurement Senior Specialist to join our team. As a key member of our procurement operations, you will be responsible for ensuring the efficient and effective delivery of goods and services to support our projects.Key Responsibilities:Develop and implement procurement...

  • Administrative Support Specialist

    4 weeks ago

    Copenhagen, Copenhagen, Denmark CHUBB Full time

    Chubb, a world-renowned insurance leader, is seeking an organized and detail-oriented Administrative Support Specialist to join their Danish office. This role offers a unique opportunity to work closely with the Country Manager and local management team, supporting approximately 50 employees.About the RoleThis newly created position provides an exceptional...

  • Administrative Support Specialist

    1 month ago

    Copenhagen, Copenhagen, Denmark Cornerstone OnDemand Ltd. Full time

    Unlock Your Potential in a Thriving CompanyWe are seeking an experienced Administrative Support Specialist to join our team in Copenhagen. As a key member of our international team, you will provide exceptional administrative support to our partners and contribute to the success of our clients.About the RoleThis is a full-time position (30 hours/week) that...

  • Technical Operations Specialist

    2 weeks ago

    Copenhagen, Copenhagen, Denmark Tampa Gardens Senior Living Full time

    At Tampa Gardens Senior Living, we pride ourselves on attracting and retaining the best talent in DevOps and SRE consulting. We believe that by working together with our colleagues, you can gain a deeper understanding of your role.About the RoleWe are seeking a Technical Operations Specialist to join our team. In this position, you will be responsible for...

  • Administrative Support Specialist

    3 weeks ago

    Copenhagen, Copenhagen, Denmark Cornerstone OnDemand Ltd. Full time

    Unlock Your Potential as a Business EnablerWe are seeking an experienced and highly organized Administrative Support Specialist to join our dynamic team in Copenhagen. As a key member of our operations team, you will play a critical role in supporting our partners and driving business growth.

  • Senior Vice President Operations Strategist

    4 weeks ago

    Copenhagen, Copenhagen, Denmark Hays Specialist Recruitment Full time

    Job SummaryWe are seeking a Senior Vice President Operations Strategist to join our team at Hays Specialist Recruitment. This is an exciting opportunity to lead the development of annual business and improvement plans, embedding Lean Culture and Principles in daily work.About the RoleThe Senior Vice President Operations Strategist will be responsible for...

  • Administrative Support Specialist

    3 days ago

    Copenhagen, Copenhagen, Denmark Align Technology, Inc. Full time

    About this OpportunityThis role is an exciting opportunity to join Align Technology, Inc. as an Administrative Support Specialist in our Copenhagen office.You will be responsible for providing administrative support to the commercial business teams across the Nordics, ensuring seamless day-to-day operations and delivering high-quality results.Key...

  • Senior Apple macOS Jamf Administrator

    2 months ago

    Copenhagen, Copenhagen, Denmark Nordea Bank Norge ASA Full time

    Job Opportunity: We are seeking a skilled Senior Apple macOS Jamf Administrator to join our team at Nordea Bank Norge ASA. As a key member of our Device Services team, you will be responsible for owning and developing the macOS platform solution.About the Role: As the Senior Apple macOS Jamf Administrator, you will play a vital role in shaping and...

  • Senior Vaccine Procurement Specialist

    2 weeks ago

    Copenhagen, Copenhagen, Denmark UNICEF Full time

    Overview">The Senior Vaccine Procurement Specialist will play a critical role in ensuring the uninterrupted supply of high-quality vaccines to countries, with an estimated annual procurement value exceeding $100 million. This position requires strong expertise in vaccine and pharmaceuticals, as well as experience in commercial activities with public or...

  • Senior Tax Reporting Specialist

    2 months ago

    Copenhagen, Copenhagen, Denmark Saxo Bank Full time

    About the Role:We are seeking a highly skilled Senior Tax Reporting Specialist to join our Global Tax Reporting team at Saxo Bank. As a key member of our team, you will play a crucial role in managing the global tax landscape on behalf of our clients and partners.Your primary responsibility will be to drive the development of new reporting solutions,...

  • Senior Health System Specialist

    2 weeks ago

    Copenhagen, Copenhagen, Denmark World Health Organization Full time

    Job Description:">We are seeking a highly qualified and experienced Senior Health System Specialist to join our team at the World Health Organization. This is an exciting opportunity for a motivated individual with a passion for improving health systems and services.">About the Role:">The successful candidate will provide technical support on health services...

  • Senior Corporate Support Specialist

    4 weeks ago

    Copenhagen, Copenhagen, Denmark The HubDanske Bank Full time

    Job OverviewWe are seeking a highly organized and proactive Senior Corporate Support Specialist to join our team at TechBBQ in Copenhagen. As a key member of the management team, you will provide exceptional administrative support to ensure seamless operations and help drive business growth.Key ResponsibilitiesProvide comprehensive calendar management and...

  • Cyber Security Specialist for Embedded Software and OT Systems

    1 month ago

    Copenhagen, Copenhagen, Denmark Hays Specialist Recruitment Full time

    Job Description:We are seeking a highly skilled and experienced Senior Cyber Security Compliance Specialist for our embedded software and OT systems. In this role, you will be responsible for ensuring that our software and systems meet all relevant security and compliance standards. You will work closely with cross-functional teams and management to develop,...

  • Senior Payroll Specialist

    2 months ago

    Copenhagen, Copenhagen, Denmark TMF Denmark AS Full time

    Job Title: Senior Payroll SpecialistJob Summary:TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds...