Procurement/Contracts Specialist

4 weeks ago

Copenhagen, Copenhagen, Denmark PNUD Argentina Full time
Job Title: Procurement/Contracts Analyst

Under the supervision of the Procurement Specialist in the Global Health Supply Centre (GHSC), the Procurement Analyst will support the development and monitoring of the procurement architecture for health products, including pharmaceuticals, medical devices, PPE, IVDs, and laboratory equipment and consumables. The successful candidate will work closely with the PSM, programme, and finance teams of GFPHST to provide procurement support services to Country Offices for resolving complex procurement-related issues and information delivery.

Key Responsibilities:
  • Develop and maintain procurement architecture to efficiently and cost-effectively meet UNDP's needs for the procurement of health products.
  • Ensure compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies.
  • Support the implementation of effective internal control, proper design, and functioning of a client-oriented procurement management system.
  • Conduct market research and trend analysis to support the development of tailored procurement strategies and processes for pharmaceuticals and other health product categories.
  • Support the maintenance of the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers of pharmaceuticals and other health products.
  • Analysis of long-term procurement planning to inform decision making leading to most cost-effective means of procurement.
  • Analysis of the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture.
  • Liaise with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support for pharmaceuticals and other health products.
  • Conduct procurement processes in response to specific needs and transmit Cost Estimates to Requisitioning Units.
  • Support Country Offices on the year-end closures and closure for completed projects within the mandated period to meet the reporting requirements of donors and UNDP procedures.
  • Identification and introduction of risk mitigation measures related to procurement and supply chain.
  • Guide Country Offices on utilization of procurement architecture and facilitate communication with procurement services partners on complex and/or urgent cases.
  • Guide Country Offices on the development and implementation of procurement strategies for complex cases.
  • Mapping of procurement business processes and the elaboration/development of internal Standard Operating Procedures (SOPs) in procurement and proposes controls for the workflows.
Requirements:
  • Advanced (Master's) university degree in business administration, commerce, law, or related technical field.
  • A first-level university degree (bachelor's degree) in the above fields in combination with additional 2 years of relevant experience will be given due consideration in lieu of a master's degree.
  • CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
  • Minimum two years (with master's degree) or 4 years (with bachelor's degree) of progressively relevant professional experience in procurement of international health products.
  • Experience in procurement of pharmaceuticals, medical devices, PPE, IVDs, and/or laboratory equipment and consumables is an asset.
  • Experience and knowledge of UN or international organizations' procurement processes and procedures for health products.
  • Experience in liaising with suppliers or manufacturers of health products is an asset.
  • Experience in the development of standard operating procedures for health products procurement processes is an asset.
  • Experience and knowledge of Global Fund procurement policies and procedures is an asset.
  • Fluency in English.
  • Working knowledge of another UN language is an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

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