Education and Training Administrator

4 days ago


Copenhagen, Copenhagen, Denmark AFM - Association Française du Marketing Full time
Job Description

Kao is a company that values making a difference in people's lives with high-quality products and services. We are passionate about creating a Kirei Life for all, respecting the needs of consumers and the environment.

This role provides administrative support to the education teams, administering bookings and tracking educators, programs, and materials for field education. The successful candidate will be responsible for coordinating programs and events associated with education, including country academies.

Key Responsibilities
  • Schedule and coordinate High Class in-Salon and Academy Education Trainings (40%):
    • Arrangement of first-class meetings, trainings, and special events, including all field communication, travel, hotel, ordering, transport, and catering.
    • Provide administrative support and assistance for the Education teams as well as act as liaison with the field team.
    • Ensure that the Academy is attractive, tidy, and ready for seminars and trainings.
    • Attend events and seminars in Academy.
  • Update of Systems and program files (10%):
    • Utilizing existing administrative systems/Kao SAT systems where available to book and track events, registrations, and create reports for AD Education and country Education manager in the beginning of each month.
    • Handling and responding to inquiries in the education email.
  • Translations (10%):
    • Proof-reading of local language to ensure professional material of high quality.
    • Balance, reclass, and review education budgets.
    • Conduct monthly budget meetings with FP&A (all brands) and education AD.
    • Ensure correct requisitions of Purchase requisitions, handling of invoices (FIORI + VIM SAP).
    • Vendor Creating (fill form and send to MDM/accounts payables).
  • Handling of Freelancers (10%):
    • Book hotel & flights for freelancers (Concur).
    • Artist/freelance booking and cancellation.
  • Different projects and ad hoc task – examples and not relevant for all countries (20%):
    • Translations from English to local language.
    • Support Customer Service in peak periods, unforeseen illness, and during annual leave.
    • Support sales team with bookings, catering, etc.
    • Some postings in local language (Finland only).
    • Other ad hoc tasks.


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