Senior Administrative Assistant, Global Clinical Trial Operations

Job Description

Join a research-driven biopharmaceutical leader at the forefront of research to deliver innovative health solutions that advance the prevention and treatment of human and animal health. Our Global Clinical Trial Operations team drives the execution of clinical trials that shape the future of medicine.

As a Senior Administrative Assistant in Global Clinical Trial Operations (GCTO), you will provide high-level administrative and operational support to the Executive Director for Clinical research (CRD) and leadership team across a cluster of countries. This role ensures smooth coordination of country and cluster operations activities, compliance with global and local standards, and efficient communication across internal and external stakeholders.

Why this role matters:

Your work will power critical clinical operations tasks across multiple countries. You will be responsible for streamlining communication, coordinating complex schedules, and ensuring compliance, to support our teams in clinical trial execution.. If you thrive in a fast-paced, global environment and love turning complexity into clarity, this role offers meaningful impact, visibility, and room to grow.

Please apply before 15th December.

What you will do:

• Be the CRD's trusted organizer:
• Own calendar management with precision, prepare materials, and ensure readiness for internal and external meetings.
• Organize travel and accommodations, handling travel expenses and logistics
• Safeguard and streamline critical administrative tasks:
• Handle confidential documents with discretion, including contracts, personnel records, and clinical trial-related documents.
• Support CRD in tracking cluster-level clinical operations deliverables and deadlinees.
• Elevate communication and collaboration:
• Draft and refine correspondence, presentations, and reports for the GCTO cluster leadership.
• Serve as a key point of contact for internal teams and external stakeholders, ensuring timely, clear communication.
• Keep our systems and budgets on track:
• Maintain accurate records across Workday, SAP, and GCTO dashboards.
• Support budget monitoring and vendor invoicing in partnership with leadership colleagues, helping ensure fiscal discipline.
• Orchestrate high-impact meetings:
• Plan, coordinate, and execute leadership meetings, operational reviews, and country-level governance meetings.
• Manage logistics, agendas, briefing materials, and follow-up actions to drive outcomes.

What you'll bring:

Required

• Bachelor's degree in Business Administration, Life Sciences, or a related field.
• Proven administrative experience supporting senior leaders in a multinational or clinical research environment.
• Strong proficiency in MS Office (Excel, PowerPoint, Outlook), Teams, SharePoint, and comfort with AI-based productivity tools.
• Impeccable integrity and discretion handling sensitive information.
• Exceptional organization, time management, and attention to detail.
• Excellent written and verbal communication in English.
• Ability to prioritize and manage multiple deadlines in a dynamic, fast-paced setting.
• Proactive solutions-oriented mindset

Preferred

• Advanced diploma or certification in administrative management or project coordination.
• Familiarity with clinical trial operations, GCP standards, and regulatory processes.
• Experience with enterprise systems (Workday, SAP, Veeva Vault).
• Cultural awareness and ability to work effectively across diverse geographies.

Ready to support and drive clinical research moving forward? If this has sparked your interest, we are very happy to hear from you.

Required Skills:

Communication, Document Management, Event Planning, File Management, Microsoft Office, Office Applications, Process Improvements, Project Management, Scheduling, Team Coordination, Travel Scheduling, Vendor Management

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

12/15/2025

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R374514