Facility Administrator

4 days ago

Copenhagen, Copenhagen, Denmark Medier Full time 60,000 - 80,000 per year

Medier isn't just a marketing agency—we're creative partners to our clients. From digital and social media strategies to PR, influencer collaborations, SEO, programmatic advertising, and CRM, we offer a comprehensive suite of expert services. By combining creativity with data-driven insights, we don't just deliver campaigns—we deliver results.
Our philosophy is simple — hire a team of diverse, passionate people and foster a culture that empowers you to do your best work. Is it a match? You're in.


Overview

The Facility Administrator / Coordinator is responsible for ensuring the smooth, safe, and efficient operation of the office environment. This role supports daily facility functions, coordinates with internal teams, and ensures that all employees and visitors follow company access protocols. The position requires strong communication skills, attention to detail, and a proactive approach to maintaining a secure and welcoming workplace.

Key Responsibilities

Access Control & Visitor Management:

  • Verify that all individuals entering the office are authorized employees or approved visitors.
  • Ensure that anyone who is not an employee is not granted access to the office unless pre-approved.
  • If an unrecognized or unauthorized individual attempts to enter, immediately deny access and report the situation to management.
  • For approved visitors or appointments, greet them professionally and direct them to the designated waiting area near the entrance.
  • Maintain visual oversight of visitors while they wait and promptly notify the relevant manager or team that their guest has arrived.

Facilities Coordination:

  • Oversee day-to-day operations of the office space to ensure a safe, clean, and functional work environment.
  • Coordinate with building management, vendors, and service providers as needed (cleaning, maintenance, security, etc.).
  • Monitor facility needs and proactively address issues such as supplies, equipment, and workspace arrangements.

Administrative Support:

  • Maintain facility-related documentation, logs, access lists, and reports.
  • Support internal teams with workspace requests, room setups, and general administrative tasks.
  • Assist with company procedures related to office access, safety, and security compliance.

Safety & Compliance:

  • Ensure compliance with company security policies and procedures.
  • Support emergency protocols and communicate relevant facility updates to employees.
Requirements
  • Strong communication and interpersonal skills.
  • Ability to remain alert, attentive, and professional in all interactions.
  • Highly organized with strong attention to detail.
  • Experience in administrative, coordination, or facility-related roles preferred.
Benefits
  • Competitive salary;
  • Working in a dynamic International company;
  • Ability of career and professional growth within the company;
  • Social benefits and team buildings;
  • Sunny, spacious office.

Reshape marketing
with us. Let's work 

By submitting your application, you agree to our Privacy Policy.

  • Facility Administrator

    4 days ago

    Copenhagen, Copenhagen, Denmark Medier Agency Full time 40,000 - 55,000 per year

    Medierisn't just a marketing agency - we're creative partners to our clients. From digital and social media strategies to PR, influencer collaborations, SEO, programmatic advertising, and CRM, we offer a comprehensive suite of expert services. By combining creativity with data-driven insights, we don't just deliver campaigns - we deliver results.Our...

  • Facilities Coordinator

    4 days ago

    Copenhagen, Copenhagen, Denmark JLL Full time 61,000 - 180,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Head of Group Office and Facility

    4 days ago

    Copenhagen, Copenhagen, Denmark BETTER COLLECTIVE AS Full time 80,000 - 120,000 per year

    Are you passionate about creating exceptional employee experiences and inspiring workplaces that bring people together? As Head of Group Office, you'll play a key role in shaping how our people work, connect, and thrive across our global offices.You'll be responsible for ensuring our workspaces across Asia, Europe, the US, and LATAM run seamlessly - safe,...

  • Strategic Partnership and Business Developer

    4 days ago

    Copenhagen, Copenhagen, Denmark Københavns Universitet Full time 70,000 - 150,000 per year

    Would you like to be part of creating a new center that provides researchers with open access to state-of-the-art research infrastructures?The Center for Core Facilities (CCF) at the Faculty of Health and Medical Sciences (SUND) aims to strengthen access to advanced research technologies and foster interdisciplinary collaboration at the University of...

  • Teamleder og Contract Manager

    2 days ago

    Copenhagen, Copenhagen, Denmark Coor Full time 180,000 - 240,000 per year

    Company DescriptionCoor is a leading Nordic service provider specializing in delivering all the facility management services required to ensure companies and public organizations operate efficiently. With expertise in workplace services, property services, and strategic advice, Coor offers tailored, effective, and flexible solutions that add value to its...

  • Senior Process Architect

    4 days ago

    Copenhagen, Copenhagen, Denmark IPS-Integrated Project Services Full time 900,000 - 1,200,000 per year

    Job DescriptionAt IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for aSenior Process Architectto join our team out of our office located...

  • Daily research coordinator at Arctic Station, University of Copenhagen, Qeqertarsuaq, Greenland

    4 days ago

    Copenhagen, Copenhagen, Denmark Københavns Universitet Full time 300,000 - 500,000 per year

    Arctic Station is situated in Qeqertarsuaq, Greenland. The University of Copenhagen maintains and funds Arctic Station to promote Arctic research and facilitate university level education within all aspects of environmental science. The station operates year-round and is open to a broad variety of scientists and students from all over the World.We have an...

  • Senior Business Analyst

    4 days ago

    Copenhagen, Copenhagen, Denmark Just Eat Danmark Full time 60,000 - 120,000 per year

    Ready for a challenge?Then Just Eat might be the place for you. We're a leading global online food delivery platform, and our vision is to empower everyday convenience.Whether it's a Friday-night feast, a post-gym poke bowl, or grabbing some groceries, our tech platform connects tens of millions of customers with hundreds of thousands of restaurant,...

  • senior hydrographic surveyor

    2 days ago

    Copenhagen, Copenhagen, Denmark Copenhagen Group AS Full time

    Job DescriptionCopenhagen Global A/S is a Danish company with an international reach, built on agility, a flat structure and hands-on execution. We are looking for aSenior Hydrographic Surveyorto join our operations team. The successful candidate will be responsible for the execution of survey projects for Copenhagen Global A/S. This role involves the...

  • Senior Business Analyst

    4 days ago

    Copenhagen, Copenhagen, Denmark Just Eat Full time 60,000 - 100,000 per year

    Ready for a challenge?Then Just Eat might be the place for you. We're a leading global online food delivery platform, and our vision is to empower everyday convenience.Whether it's a Friday-night feast, a post-gym poke bowl, or grabbing some groceries, our tech platform connects tens of millions of customers with hundreds of thousands of restaurant,...