Facilities Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    About This RoleThe Facilities Coordinator is responsible for locally overseeing the J&J campus operations, working closely with the Campus Manager to ensure optimal workplace conditions that enable employees across the organization to perform at their best. This role supports maintaining and developing a healthy, safe, and sustainable workplace that complies with all legislation and J&J requirements while striving toward the highest possible standards.Key ResponsibilitiesCampus Operations & Stakeholder ManagementServe as the primary onsite contact for local organization toward Campus, FM and other internal and external stakeholders including landlords, building FM, and suppliersCollect local insights about needs, challenges and opportunities and proactively propose solutionsPropose cost operational optimizations to help deliver annual savings targetsMaintain responsibility for the general look and feel of the office environmentReception & Administrative ServicesManage reception operations including answering and forwarding calls, handling emails, and managing incoming/outgoing post and packagesHandle purchasing and management of mobile phones, subscriptions, and switchboard operations with telephony companiesMaintain accurate inventory records and subscription databasesSupport meeting coordination and campus eventsEmployee Onboarding & OffboardingExecute comprehensive campus onboarding processes for new employees including ordering phones, activating SIM cards, arranging building access and ID cards, conducting building tours, and updating distribution listsManage offboarding procedures including equipment collection, SIM cancellation, switchboard removal, building reception notifications, and ID card destructionFinancial & Procurement SupportSupport Campus Manager with Purchase Order setup and daily management including invoice handling and supplier contactMaintain day-to-day communication with suppliers and P2P team regarding invoice issues and payment problemsHandle PO setup, daily management, and acknowledgment in Lynx/eMarketplace systemsSupport quarterly status reporting and accruals to P2P Team and FinanceFleet Management SupportProvide daily fleet management support including communication with leasing companies and driver assistanceSupport onboarding processes with rental car arrangementsParticipate in fleet optimization solutions and manage vehicle transfers between employeesSupport Car Policy and SafeFleet process complianceGenerate quarterly submissions for SafeFleet and Operational Lease reporting including KM overviews, accident logging, and contract change documentationAdditional ResponsibilitiesMaintain Campus TS administration ensuring all documents and links remain currentSupport basic EHS requirements including fire drills and safety walksHandle ad hoc tasks such as ordering office supplies, food, coffee, and flowersCoordinate IT tasks and issues in collaboration with Campus ManagerEssential RequirementsExperience & SkillsProven administrative experience in a similar roleExcellent interpersonal and communication abilitiesFluency in English and local language (Finnish/Norwegian) both verbally and in writingStrong customer service mindset with attention to detail and commitment to high-quality serviceAdvanced computer and systems knowledge including solid MS Office proficiencyGood financial understanding and analytical skillsPersonal AttributesAbility to work independently while delivering high-quality results within tight deadlinesQuick, proactive, flexible problem-solver with efficient time management skillsStrong multitasking abilities across varied responsibilities at different levelsStructured, process-driven approach to workProfessional demeanor with ability to remain calm under pressureEager to learn with boldness and courage to exceed customer expectationsValid driving license requiredJoin our team and play a vital role in creating an exceptional workplace environment that supports our organization's success and employee satisfaction. Location: On-site –Copenhagen, DNKIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.