Management Specialist

4 weeks ago

Copenhagen, Denmark UNOPS Full time

The Executive Office is looking for a dynamic Management Specialist that is open...

The Executive Office is looking for a dynamic Management Specialist that is open to change, adapts to shifting priorities, and excels in a fast-pace and demanding work environment which places a high value on effective teamwork and collaboration. Travel may be required for the position.

Role of the Management Specialist

The Management Specialist is a member of the Executive Office Support Team which supports the Executive Director, the two Deputy Executive Directors, and the Chief of Staff. The Management Specialist will provide dedicated support to the Deputy Executive Director - Delivery and Partnerships, and contribute to other priorities of the team to ensure the effective and efficient functioning of the Executive Office. 

The Management Specialist, like other members of the Executive Office Support Team, reports to the Management Advisor. Performance management objectives and assessments will be done in consultation with input from the Deputy Executive Director - Delivery and Partnerships.


1. Substantive support to the Deputy Executive Director - Delivery and Partnersh...

1. Substantive support to the Deputy Executive Director - Delivery and Partnerships

Provide analytical, coordination and planning support for deliverables under the responsibility of the Deputy Executive Director - Delivery and Partnerships. This includes monitoring and follow-up to ensure deadlines are met.

Identify and review quantitative and qualitative analytical inputs required to support the design, development and roll out of initiatives and/or recommendations.

Prepare briefing materials for the Deputy Executive Director’s meetings and events, including summarizing documents in a concise manner and highlighting key risks/issues/opportunities.

Draft statements, messages, briefs, and talking points for the Deputy Executive Director, ensuring they are of high quality in terms of relevance and timeliness. Provide other communication support as required.

Manage and support the official travel planning and high level missions for the DED liaising with relevant focal points. As necessary provide support on missions and other high-level engagements.

2. Senior management and analytical support in the Executive Office

Provide analytical support to senior officials in the Executive Office. Research options to facilitate strategic and informed decision-making.

Support the secretariat for UNOPS Management Team (including its working groups) and the Global Leadership Network.

Coordinate and provide support for corporate cross-functional initiatives which may include the planning and delivery of events and workshops.

Establish effective working relationships with senior managers and other key internal and external stakeholders.

3. Knowledge Management

Build and maintain Standard Operating Procedures for use within the Executive Office, contributing ideas for improvement and taking the lead on initiatives that can strengthen the ways of working of the Executive Office.



Impact of Results

 The effective and successful achievement of results by the Management Specialist impacts the effectiveness and the image of UNOPS, thereby enhancing the trust in, and the credibility, of the organization, both internally and externally.

Develops and implements sustainable business strategies, thinks long term and ex...
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education Master's degree preferably in business administration, political ...
Education
Master's degree preferably in business administration, political science, international relations, Communications or related fields.  A bachelor's degree with additional years of relevant experience may be accepted in lieu of the master's degree. Experience Minimum of 5 years of relevant work experience, including project coordination and stakeholder management. Strong experience in Microsoft and Google Suite tools. Good knowledge of the UN system is required. Prior work within the United Nations is highly desirable Field experience is desirable. Language Requirements
 Full working knowledge of English.  Knowledge of another official UN language is an asset

Contract type: StaffContract level: P3

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