Administrative Assistant

5 days ago

Copenhagen, Copenhagen, Denmark Forsvaret Full time

Er du skarp til administration, koordination og ledelsesbetjening? Vil du være en del af udviklingen mod et styrket forsvar, hvor ligestilling er en nøglefaktor for at nå det mål? Og vil du være med til at starte - og drive - sekretariatet bag vores nyoprettede Advisory Board? Så har vi stillingen til dig.

Advisory board for frivillighed og ligestilling

I april 2024 besluttede Forsvarsministeren at nedsætte et Advisory Board, der skal følge og evaluere frivillighed og ligestilling i værnepligten og i Forsvaret. "Advisory boardet står over for en vigtig opgave med at bidrage til at sikre, at Forsvaret er klar til ligestillet værnepligt, og at ligestilling bredt i Forsvaret bliver endnu bedre" fortæller forsvarsminister Troels Lund Poulsen.

Advisory Board ledes af viceforsvarschefen, generalløjtnant Kenneth Pedersen og består desuden af 18 faste repræsentanter fra Dansk Industri, KVINFO, Forsvarsministeriet, Forsvarskommandoen, Forsvarsministeriets Personalestyrelse, Hjemmeværnet, Beredskabsstyrelsen, Værnepligtsrådet, Kvindelige Veteraner mfl.

Hvem er vi?

Du er en del af Personeludviklingssektionen (PLA4) i Forsvarskommandoen, som har kontor på Holmens Kanal 9 i København K.

Sektionen består af både militære og civile medarbejdere, som alle bidrager med forskellige fagligheder og analytiske perspektiver. I Personeludviklingssektionen, såvel som i sekretariatet, spænder vores analyser og samarbejder bredt, og derfor arbejder sektionen tæt sammen med Forsvarskommandoens øvrige stabe, myndigheder og kommandoer samt Forsvarsministeriet og Forsvarsministeriets Personalestyrelse.

Hvad er din rolle?

Du er en del af et sekretariat, som består af en sagsbehandler og en administrativ medarbejder. Du vil være ansvarlig for de administrative og koordinerende opgaver.

Samlet er sekretariatet ansvarlig for mødeplanlægning, mødestyring, udarbejdelse af materiale og oplæg på møder, referater mv. Desuden er sekretariatet ansvarlige for at viden, perspektiver og trends på ligestillingsrådet bliver omsat til indhold i Advisory Board arbejde med at rådgive Forsvaret og Forsvarsministeriet.

Dine daglige opgaver består bl.a. af:

  • koordinering af mødedatoer, udsende invitationer og booke lokaler
  • mødeplanlægning og –afvikling
  • ledelsesbetjening, herunder planlægning af rejser, koordination og korrespondance med Advisory Board medlemmer
  • bidrag til både økonomisk styring af de tildelte 10 mio. kr./årligt og afrapportering til Forsvarsministeriet
  • at være kontaktpunkt og bindeled mellem Advisory Board-medlemmer, ledelsen og andre relevante partner
  • evt. hjælpe med databehandling, udarbejde præsentationer, og mødemateriale.

Om dig

Du ser dig selv arbejde i et politisk styret miljø. Du trives som den administrative rygrad, der sikrer, at Advisory Board kan arbejde effektivt og strategisk.

Du har en relevant uddannelse, f.eks. kontoruddannelse med speciale i offentlig administration. Vi forestiller os, at du er overassistent gerne med forudgående kendskab til Forsvaret og/eller erfaring fra Forsvarsministeriets koncern. Hvis du er nyuddannet assistent, er det en fordel hvis du eksempelvis har haft din elevtid i Forsvarsministeriets koncern eller en anden statslig organisation.

  • forstår samspillet mellem embedsværk, Forsvarets behov og samfundet
  • kan levere effektiv mødeplanlægning og koordinering, så møder er planlagt i god tid og så medlemmerne er forberedte
  • skriver præcise referater, som opsummerer beslutninger, anbefalinger og aktionspunkter
  • er proaktiv og selvstændigt kan bidrage til at forme en nyoprettet stilling.

Ansættelsesvilkår

Ansættelse og aflønning sker i henhold til den enhver tid gældende organisationsaftale for Kontorfunktionærer, laboranter og It-medarbejdere (HK) og den enhver tid gældende fællesoverenskomst mellem Finansministeriet og Offentlige Ansattes Organisationer – Det Statslige område (OAO-S-Fællesoverenskomsten).

Alt efter dine kvalifikationer og kompetencer, er der mulighed for forhandling af tillæg i forbindelse med ansættelsen. Der er til stillingen tilknyttet en arbejdsgiverfinansieret pensionsordning.

Som ansat i Forsvaret, er du omfattet af nogle særlige vilkår. Det betyder bl.a., at du skal kunne sikkerhedsgodkendes til et givent niveau og at du kan opretholde sikkerheds-godkendelsen under din ansættelse.

Din daglige tjeneste er i Forsvarskommandoen, Holmens kanal 9, 1060 København K.

Kontakt og ansøgning

Har du spørgsmål til løn eller ansættelsesvilkår, kan du kontakte HR Konsulent, Forsvarsministeriets Personalestyrelse, Mia Nordbeck Carlsson på telefon 3266 5716.

Ansøgningsfristen er fredag d. 21. marts 2025 og samtaler forventes gennemført herefter.

Stillingen forventes tiltrådt d. 1. maj 2025 eller snarest herefter.

Forsvaret er en mangfoldig arbejdsplads, og vi vil gerne afspejle det omkringliggende samfund. Vi opfordrer derfor alle interesserede uanset alder, køn, religion eller etnisk oprindelse til at søge jobbet.

#J-18808-Ljbffr

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