Senior Accounts Payable Specialist

4 weeks ago

Ballerup, Ballerup Kommune, Denmark GN Store Nord AS Full time

The Senior Accounts Payable Specialist will drive day-to-day AP operations in the Service Delivery Centre (SDC) Warsaw with a focus on efficiency and accuracy. This role is ideal for a finance professional experienced in GBS or shared services settings and well-versed in AP processes, including invoicing, 3-way matching, accruals, month-end closing, and vendor query management.

Requirements:

  • Bachelor's Degree in finance, Accounting or Business Administration
  • 3+ years of progressive experience in Accounting and Invoice Processing
  • Experience in transition of accounting process will be a plus
  • Another European language will be a big plus
  • Experience with D365 will be a plus
  • In-depth knowledge and understanding of various types of invoices, including complex scenarios.
  • Demonstrated experience in the utilization of advanced technologies for AP processes
  • Profound understanding of applicable tax regulations as an integral part of Invoice Processing, including handling complex tax issues
  • Proven expertise in managing invoices and vendor relationships, with experience handling high-value vendor accounts
  • Exceptional proficiency in core financial systems (e.g., ERP), with the ability to optimize system capabilities
  • Comprehensive understanding of internal controls, compliance, and experience implementing control frameworks in AP operations
  • Prior experience in a supervisory capacity is preferred for this senior role
  • Proficiency with Microsoft Office and experience of D365
  • Fluent in English; other language competencies welcomed, especially Polish
  • Strong analytical skills with attention to detail
  • International mindset
  • Proactive
  • Strong team player
  • Willingness to learn
  • Ability to build and establish a good working relationship with colleagues

Responsibilities:

The responsibilities as Senior Accounts Payable Specialist include:

  • Lead execution of invoice processing
  • Ensure timely completion of all period-end activities
  • Support with internal and external audits
  • Manage vendor queries
  • Mentor junior accountants

Operational Responsibilities

  • Ensure delivery of services in alignment with established controls, policies, and procedures and within agreed SLA
  • Oversee vendor invoice and reminder processing, ensuring accuracy and timeliness
  • Clear open items in vendor accounts for meticulous record-keeping
  • Take leadership in AP period-end processes and reconciliations, upholding financial accuracy standards for all geographies
  • Oversee liaison with relevant stakeholders and departments from the respective geographies to collect inputs on relevant month-end provision calculations and support in any escalated queries and/or discrepancies that may arise
  • Lead creation of standard and non-standard report preparation and circulation to stakeholders

Other responsibilities

  • Provide inputs to AP Manager during identification of process improvement opportunities. Support UAT and Go-Live of process changes, embedding change and transformation in day-to-day operations and highlight roadblocks
  • Ensure timely identification and reporting of risks
  • Assist with both internal and external audits to ensure complete, timely and accurate responses to information requests
  • Ensure a 'partnership approach' to develop strong relationships with other working groups
  • Handle vendor inquiries, addressing their questions and concerns professionally
  • Proactively resolve vendor issues and exceptions, fostering positive vendor relations
  • Ensure error-resolution is performed to high standards, within reasonable timeframes, and with the end-user satisfaction in mind
  • Actively assist junior staff in achieving and sustaining performance levels in accordance with established standards

What we offer:

  • A competitive pay, together with an annual bonus, and an attractive benefits package including medical care, lunch/cafeteria card, life insurance and pension plan
  • An environment which provides opportunities of working with multiple stakeholders, professional support and the possibility to share knowledge and best practices
  • On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally
  • Wide variety of projects and tasks, ambitious goals, and independence in achieving them
  • Flexible working conditions – Hybrid work model
  • Modern office in a convenient location, in the centre of Warsaw

Location: Brain Embassy, Warsaw

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