Office Manager

1 month ago


Ballerup, Ballerup Kommune, Denmark Nets AS Full time

About the Role

The Office Manager will oversee the daily operation of the office, ensuring efficient workflow and maintaining a positive work environment. This role involves managing office supplies, equipment, and inventory, as well as coordinating office activities and events.

Key Responsibilities

  1. Office Management
  • Supervise daily office operations to ensure efficient workflow.
  • Manage office supplies, equipment, and inventory.
  • Ensure the office looks presentable and well maintained.
  • Coordinate office activities and events to enhance workplace culture.
  • Organize team-building activities.
  • Maintain relationships with vendors, service providers, and the landlord.
  • Optimize office layout for functionality and productivity.
  • Manage external and internal guests and coordinate and organize events and meetings.
Facility Management
  • Oversee maintenance and security of office premises.
  • Manage facility projects, including renovations and relocations.
  • Ensure compliance with health and safety regulations.
  • Conduct regular inspections to maintain a safe and clean environment.
  • Coordinate repairs and maintenance with external contractors.
Executive Assistant Duties
  • Provide administrative support to the leadership team.
  • Coordinate travel.
  • Handle confidential information with discretion.
  • Assist in preparing for leadership- and other meetings as well as coordinating actions from meetings.
HR Support
  • Support cultural integration initiatives.
  • On-/off-boarding activities.
  • Ad hoc HR support and reporting.
  • Document management and knowledge sharing.

Requirements

  • Excellent organizational and multitasking skills, strong at keeping oversight.
  • Exceptional communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Customer focus and strong ability to service colleagues and guests and finding pragmatic solutions.
  • A team player mindset, able to work effectively at all levels of an organization and ability to work pro-actively.
  • Proficiency in written and spoken Danish and English.

Work Location

Denmark


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